Overview
Administrative Assistant Jobs in Charlotte, NC at Sherpa | Recruiting, Staffing & Consulting
Title: Administrative Assistant
Company: Sherpa | Recruiting, Staffing & Consulting
Location: Charlotte, NC
Compensation: To $26/hr.
Job Overview – Administrative Assistant – 33459
We are seeking a detail-oriented and proactive Administrative Assistant to support our client’s Finance & Accounting department. This role is critical in ensuring smooth daily operations, handling administrative tasks, and facilitating communication both internally and externally. The ideal candidate must be highly organized, proficient in finance-related administrative duties, and possess excellent communication skills to interact professionally with external clients, vendors, and internal stakeholders.
Key Responsibilities:
Provide administrative support to the Finance & Accounting team, including scheduling meetings, managing correspondence, and preparing reports.
Act as a point of contact for external clients and vendors, ensuring clear and professional communication regarding financial documents, invoices, and payments.
Assist with invoice processing, expense reports, purchase orders, and other financial documentation.
Maintain organized and accurate financial records and databases to support reporting and compliance.
Support the team in preparing financial presentations, reports, and other documentation for internal and external meetings.
Coordinate with internal departments to ensure smooth financial operations and resolve any administrative issues.
Handle confidential financial information with discretion and professionalism.
Assist in audit preparation and compliance documentation as needed.
Perform general office duties such as ordering supplies, managing files, and handling incoming communications.
Requirements
Education: Associate’s or Bachelor’s degree in Business Administration, Finance, Accounting, or a related field preferred.
Experience: At least 2 years of administrative experience, preferably in a Finance or Accounting environment.
Communication Skills: Exceptional verbal and written communication skills, with the ability to professionally engage with external clients, vendors, and internal teams.
Technical Proficiency: Proficient in Microsoft Office Suite (Excel, Word, Outlook, PowerPoint); experience with accounting software (QuickBooks, SAP, Workday, or similar) is a plus.
Organizational Skills: Strong ability to manage multiple tasks, prioritize effectively, and meet deadlines in a fast-paced environment.
Attention to Detail: High accuracy in handling financial documents and data entry.
Problem-Solving: Ability to address administrative and financial issues proactively and professionally.
Confidentiality: Must maintain a high level of discretion when handling sensitive financial information.
Sherpa Benefits
Sherpa offers benefits to contract employees who meet the following criteria:
Must be a full-time employee (30+ weekly hours/+130 hours per month) to be eligible
Medical plan offered is BCBSNC Blue Options PPO
Premiums will be pre-taxed
Sherpa pays a portion of the Employee only premium for medical
90 day waiting period from date of hire
Medical, Dental, and Vision plans
Additional Job Details
Workplace Policy:
Seniority Level: Associate
Linked In Poster:
About Our Process
We will notify you if you are selected as a candidate for this role. If not, but you fit our specializations, we’ll consider you for future openings, and encourage you to apply for other Sherpa roles you’re qualified for/interested in.
Non-Local Candidates: Please note that you are competing with local candidates who don’t require relocation expenses and can start quickly, so let us know if you have plans to move to the area soon.
Candidates for all Sherpa opportunities must be authorized to work in the United States.
Sherpa is an Equal Opportunity Employer.
