Overview
Administrative Assistant Jobs in New York City Metropolitan Area at MS Shift, Inc.
Title: Administrative Assistant
Company: MS Shift, Inc.
Location: New York City Metropolitan Area
We’re looking for an Administrative Assistant who has excellent organizational skills and a personable disposition to keep us thriving. The ideal candidate will have a natural flexibility in handling day-to-day routines as well as surprises. The Administrative Assistant will provide strong, reliable support for operations by creating procedures and communicating them companywide, and by maintaining employee safety. This person will also help us achieve organizational efficiency by nurturing a positive, inclusive work environment.
Note: This is an on-site position M-F.
Responsibilities
Answer phones and greet visitors
Schedule appointments and maintain calendars
Schedule and coordinate meetings
Collate and distribute mail
Prepare communications such as memos, emails, invoices, reports and other correspondence
Write and edit communications, from letters to reports and documents
Create and maintain filing systems, both electronic and physical
Coordinate and organize office activities
Oversee stock of office supplies
Greet visitors at office
Coordinate inbound and outbound office calls and shipments
Support HR in scheduling meetings, interviews and transport
Qualifications
Bachelor’s degree in business, marketing, communications or a related field.
2+ years of experience in a client facing role, preferably at a software or technology company.
Comfortable working across multiple departments in a deadline-driven environment.
Active team player, self-starter, and multitasker who can quickly adjust priorities.
Strong communication skills.
Strong ability to multitask.
Friendly and upbeat demeanor.
