Overview
Administrative Assistant Jobs in San Jose, CA at netPolarity, Inc. (Saicon Consultants, Inc.)
Title: Administrative Assistant
Company: netPolarity, Inc. (Saicon Consultants, Inc.)
Location: San Jose, CA
Requirement Details:
Job Title: Administrative Assistant – FP&A
Client: Nutanix
Duration: 6 Months Contract
Location: San Jose, CA (Hybrid – 3 days onsite/week)
Job Summary
Nutanix is seeking an experienced Administrative Assistant to support FP&A executives in a fast-paced corporate environment. The role requires managing executive calendars, meetings, events, document workflows, travel, procurement, and administrative operations while maintaining confidentiality and handling multiple priorities.
Key Responsibilities
- Manage executive calendars, meetings, and scheduling conflicts.
- Coordinate team events, Town Halls, and office activities.
- Handle document approvals, signatures, legal coordination, notarization, and shipping.
- Support investor visits, guest logistics, and procurement (POs).
- Maintain email distribution lists, Slack channels, shared drives, and onboarding resources.
- Assist with travel arrangements, expense reports, and special projects.
Required Qualifications
- 5+ years of executive administrative support (VP level or above preferred).
- Strong calendar management, communication, organization, and multitasking skills.
- Experience in a fast-paced Finance environment preferred.
- Advanced MS Office (Word, Excel, PowerPoint, Outlook) and Google Workspace skills.
- Experience with tools like Slack, Zoom, Coupa, and Expensify is a plus.
- High level of professionalism, confidentiality, initiative, and problem-solving ability.
