Overview
Administrative Assistant Jobs in San Marcos, TX at San Marcos Consolidated Independent School District
Full Job Description
JOB TITLE:
Administrative Assistant
WAGE/HOUR STATUS:
Nonexempt
REPORTS TO:
Principal/Supervisor
DEPT./SCHOOL
Campus/Department assigned
DATE REVISED:
September 2021
PRIMARY PURPOSE:
Serve as receptionist for the campus office. Greet all visitors. Answer and direct phone calls. Provide information and assistance for all visitors, students and faculty and staff.
QUALIFICATIONS:
Education/Certification:
High School Diploma or GED
Special Knowledge/Skills:
Clerical/secretarial skills
Knowledge of accounting policies and procedures
Skill in researching and analyzing data and reports
Skill in communicating effectively, both verbally and in writing
Skill in preparing and maintaining accurate records
Skill in operating standard computer and software applications, including but not limited to electronic mail, Google applications, word processing, spreadsheets, databases, and presentations.
Ability to prioritize and organize work responsibilities
Ability to follow oral and written instructions
Effective organizational, interpersonal, and communication skills
Experience:
One year clerical or secretarial experience preferred
MAJOR RESPONSIBILITIES AND DUTIES:
Respond to all incoming calls and route them to appropriate staff.
Greet all visitors in a courteous, professional manner and handle their requests or refer them to appropriate personnel.
Take accurate messages and see that they are delivered to the proper staff member, depending on urgency.
Supervise students who are in the office area on a temporary basis.
Coordinate messages from parents or administrators to students or teacher’s classroom.
Assist with student related activities such as ISS and D-Hall assignments, tardy slips, etc. as assigned.
Assist with general office duties as assigned, including receiving, sorting, and distributing mail and other documents to campus staff.
Comply with all district and local campus routines and regulations.
Promote a positive, professional work environment.
Promote positive public relations with all colleagues, parents, students, and community members.
Provide clerical support to assistant principal and campus office.
Maintain all financial records and accounts in an auditable condition.
Make accurate and timely bank deposits.
Prepare all accounting reports for campus principal, business office, and club sponsors.
Process budget requests.
Receive and verify deposits to all student activity accounts. Prepare monthly financial statements, reconcile bank statements, make deposits, etc.
Process supply orders for campus through central supply or outside vendors as appropriate.
Process all campus expenditures, post to appropriate fund, secure approval, complete paperwork in appropriate budget folder, verify receipt of merchandise, forward paperwork for payment, and reconcile accounts monthly.
Ensure accuracy of invoices for office materials and supplies with purchase orders.
Verify the accuracy of deposits upon receipt in finance office.
Maintain textbook financial receipts in auditable condition for use by textbook custodian for annu…
Title: Administrative Assistant
Company: San Marcos Consolidated Independent School District
Location: San Marcos, TX
Category:
