Overview
Administrative Assistant Jobs in California at Arcadis
About:
Bloomingdale’s makes fashion personal and fun, aspirational yet approachable. Our mission is to guide and inspire our customers to make style a source of creative energy in their lives. We will always strive to make Bloomingdale’s like no other store in the world. Everyone plays a critical role to bring our mission to life. Regardless of position, we believe all colleagues have a voice and access to share their thoughts with every level of leadership. Our colleagues are passionate, driven, entrepreneurial and collaborative. We welcome and embrace diversity of background, thought and opinion while having a lot of fun along the way.
Job Overview:
The Administrative Assistant will support the administrative needs of senior leader(s) within specific areas of the Bloomingdale’s organization. The ideal candidate must possess strong Word, Excel, and PowerPoint skills and be professional, reliable, proactive, and engaging. Prioritization, multi-tasking, and a strong sense of urgency are essential in this fast-paced environment.
Essential Functions
Proactively maintain and coordinate executive calendars including scheduling of virtual and in-person meetings
Book travel and coordinate travel agendas with store, central, and vendor partners. Partner with Macy’s Travel as needed.
Reconcile and submit executive expense reports for travel and other business needs in Macy’s expense system
Maintain equipment for virtual broadcasts and remote meetings; ensure functionality and set-up.
Qualifications and Competencies:
High School Diploma or equivalent required
1-2 years related experience
Practices open and continuous communication, values keeping others informed, effectively presenting information in a clear, concise manner
Excellent leadership, facilitation, and interpersonal skills, with the ability to work across functional lines and at many levels
Ability to think creatively, strategically and technically
Ability to work a flexible schedule based on department and Company needs
Detail oriented
Physical Requirements:
Requires prolonged periods of sitting, with occasional standing
Occasionally requires walking, bending, reaching, hearing and talking
Continuous use of computers and other office equipment
Frequently lift/move up to 10 lbs.
This position may be eligible for performance-based incentives/bonuses. Benefits include 401k, medical/vision/dental/life/disability insurance options, PTO accruals, Holidays, and more. Eligibility requirements may apply based on location, job level, classification, and length of employment. Additional benefit details are available at bloomingdalesJOBS.com.
Title: Administrative Assistant
Company: Arcadis
Location: California
