Overview
Administrative Assistant Jobs in Waterbury, CT at Phillips and Company Secu
At Design Collective, we make it a priority to recruit talented people based upon our long-term vision for the firm’s growth and how prospective employees can contribute and prosper within our culture. By taking the time to strategically fill positions with employees on a career path instead of for the immediate needs of a single project, both the firm and each employee benefit from a lasting commitment.
Design Collective is a nationally recognized Baltimore and Chicago-based architecture, planning and urban design, landscape architecture and interior design firm that offers competitive salaries, an Employee Stock-Ownership Plan (ESOP), voluntary 401K participation, above-standard company paid contributions towards medical and Rx coverage, a licensure/registration reimbursement plan, and flexible work opportunities. The firm maintains a core of well-respected public and private sector clients and a portfolio of award-winning projects in a variety of high-performing, growth-oriented market sectors.
Baltimore magazine included us in Best Places to Work 2019.
POSITION OVERVIEW: This is an administrative position to support the Marketing and Office Management functions within the organization. The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of administrative and clerical tasks. This position reports to the Director of Marketing.
DUTIES/RESPONSIBILITIES:
Participates in the production of tailored proposals, qualifications and award submissions
Assists with developing and maintaining resumes and project descriptions
Organizes and maintains marketing materials including proposals, qualifications, photography and interview materials
Maintains the professional resume and project data for all applicable firm personnel and projects in Vantagepoint
Updates and maintains website, marketing databases, information systems, tracking systems and records including Deltek Vantagepoint, Open Asset image library, awards calendar, editorial calendar, events/conference calendar and photography calendar.
Renews firm and individual memberships and licenses and maintains database
Serves as a notary public for the office (company paid certification)
Manages the reception area, including scheduling and receiving visitors to the office
Provides general office support with a variety of clerical activities and related tasks, including but not limited to answering the phone, daily mail and shipping, making travel arrangements, and assists with in-house catering orders.
Assists Office Manager with various tasks, such as entering maintenance requests, managing local attraction passes and coordinating office events
REQUIRED SKILLS/ABILITIES: Listed below are representative of the knowledge, skills and abilities necessary to perform this role effectively. Reasonable accommodations may be made to enable individuals with disabilities to perform these essential functions.
Excellent written and verbal communication skills
Excellent organizational skills and attention to detail
Proficient in Microsoft Office Suite or related software
Highly organized and responsive in a deadline-oriented environment
Functions effectively as part of multiple teams as well as independently
Ability to effectively prepare and assemble information quickly and efficiently
Ability to multi-task effectively
Maintains professional appearance and demeanor
EDUCATION AND EXPERIENCE:
Minimum of a high school diploma or equivalent is required
Previous experience in an administrative support role is preferred
Experience Microsoft Office Suite and related software
PHYSICAL REQUIREMENTS:
Ability to sit for long periods of time
Ability to use a computer, telephone, copy machine and other office equipment
Ability to move about the office
Ability to occasionally lift approximately 15 to 20 pounds
BENEFITS & SALARY:
Medical insurance with company paid deductible
Dental insurance
Vision insurance
Company paid as well as voluntary life insurance
Short and long-term disability insurance
Pet insurance
Employee stock option plan
410(k) retirement plan
Two weeks of vacation and four sick leave days per year
Company paid parking
Company paid passes to local attractions
Compensation for this position is between $20.00 to $25.00 per hour, commensurate with experience and qualifications
Job Type: Full-time
Pay: $20.00 – $25.00 per hour
Expected hours: 40 per week
Benefits:
401(k)
Dental insurance
Employee assistance program
Flexible spending account
Health insurance
Life insurance
Paid time off
Professional development assistance
Referral program
Retirement plan
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Ability to Commute:
Baltimore, MD 21202 (Required)
Ability to Relocate:
Baltimore, MD 21202: Relocate before starting work (Preferred)
Work Location: In person
Title: Administrative Assistant
Company: Phillips and Company Secu
Location: Waterbury, CT
