Overview
Administrative Assistant Jobs in Brooklyn, NY at Andrea B Creative Interiors
Essential Functions: The Senior Administrative Assistant serves as a key support partner to executive leadership, providing high-level administrative assistance to ensure seamless operations and strategic alignment. This role demands a dynamic, detail-oriented professional with a proven track record of
excellence in administrative functions, ideally within a fast-paced and highly collaborative environment. The ideal candidate will bring prior experience supporting senior leadership, preferably in a similar field, and will demonstrate exceptional organizational, communication, and problem-solving skills.
Job Responsibilities:
Directly Support the Executive Leadership Team
Strategically manage executives time by maintaining their calendar, assessing opportunities, and aligning them with top priorities. Prioritizing the most critical and sensitive matters.
Collaborate with other departments to ensure seamless communication, coordination, and alignment on organizational goals.
Coordinate and arrange all aspects of travel, including bookings for flights, accommodations, and transportation.
Prepare for meetings by reviewing upcoming schedules and ensuring the executive has all necessary information to maximize productivity. Follow up on action items and ensure timely completion.
Distribute agendas and relevant documents to meeting attendees as needed to ensure preparedness.
Review and manage internal and external communications to ensure clarity and consistency. Organize meetings, including scheduling, sending reminders, and arranging catering when necessary.
Take and distribute meeting minutes to all participants in a timely manner.
Provide administrative support, including drafting and editing emails, preparing memos, and handling communications on behalf of the executive.
Maintain accurate and organized records.
Perform additional tasks as required in alignment with the agencys mission and values.
Minimum Qualifications:
A minimum of 3 years of experience in an office administration, office assistant, or similar role.
Strong written and verbal communication skills, with the ability to build effective relationships.
Familiarity with office management procedures and best practices.
Excellent organizational and multitasking abilities with keen attention to detail.
Proficient in Microsoft Office and Google Workspace.
Ability to handle confidential and sensitive information with discretion.
Positive, proactive attitude with a collaborative approach to teamwork.
Associates Degree or equivalent experience.
Travel Requirement: Reliable transportation is required to support all operating locations across Maryland, including Baltimore City, Frederick County, PG County, and Washington County. Travel between sites may be necessary.
Title: Administrative Assistant
Company: Andrea B Creative Interiors
Location: Brooklyn, NY
