Overview
Administrative Assistant Jobs in Pittsburg, CA at Blue Star Services Group, Inc
Job Requisition ID: 44983
Opening Date: 03/07/2025
Closing Date/Time: 03/20/2025
Agency: Department of Human Services
Class Title: ADMIN ASSISTANT I – 00501
Skill Option: None
Bilingual Option: None
Salary: Anticipated Salary: $5,423 – $7,721 per month ($65,076 – $92,652 per year)
Job Type: Salaried
Category: Full Time
County: Union
Number of Vacancies: 1
Plan/BU: RC028
This position is a union position; therefore, provisions of the relevant collective bargaining agreement/labor contract apply to the filling of this position.
All applicants who want to be considered for this position MUST apply electronically through the illinois.jobs2web.com website. State of Illinois employees should click the link near the top left to apply through the SuccessFactors employee career portal.
While not required, a Resume/Curriculum Vitae (CV) is recommended. When applicable, titles that require specific coursework, professional license or certification will include a notation requesting the appropriate document(s) be uploaded in the Additional Documents section of your application. Failure to upload requested transcripts, license and/or proof of certification when specified may result in ineligibility. Please note that the Department of Human Services must verify proof of higher education for any degree earned (if applicable) regardless of vacancy title before any offer can be extended.
Applications submitted via email or any paper manner (mail, fax, hand delivery) will not be considered.
Posting Identification Number 44983
Why Work for Illinois?
Working with the State of Illinois is a testament to the values of compassion, equity, and dedication that define our state. Whether you’re helping to improve schools, protect our natural resources, or support families in need, you’re part of something bigger—something that touches the lives of every person who calls Illinois home.
No matter what state career you’re looking for, we offer jobs that fit your life and your schedule—flexible jobs that provide the gold standard of benefits. Our employees can take advantage of various avenues to advance their careers and realize their dreams. Our top-tier benefits and great retirement packages can help you build a rewarding career and lasting future with the State of Illinois.
Position Overview
The Division of Developmental Disabilities is seeking to hire an Administrative Assistant I for the Choate Mental Health and Developmental Center located in Anna, Illinois to serve as highly responsible staff assistant to the Quality Assurance and Improvement Administrator, performs and coordinates a variety of staff functions including highly responsible administrative work of a confidential and complex nature. Assists in management control of facility programs. Coordinates and assists with projects associated with monitoring facility operations; reviews, develops and recommends facility-wide, non-clinical policies and procedures; provides administrative assistance to the Quality Assurance and Improvement Administrator in the areas of coordination of major surveys; prepares reports, proposals and conducts research.
Essential Functions
Serves as highly responsible staff assistant to the Quality Assurance and Improvement Administrator.
Serves as correspondence control manager for the Quality Assurance and Improvement Administrator, reviews all incoming correspondence.
Prepares reports, proposals and conducts research and compiles data to assist Quality Assurance and Improvement Administrator in management control of facility operations including trends in overtime, personnel movement, auditor general’s findings, internal audit findings, etc.
Establishes, processes and participates in the maintenance of documentation concerning quality and regulatory standards, policies and procedures related to non-clinical issues.
Develops and maintains systems for enhancing internal communication.
Develops and maintains on-going communication with public and private organizations or affiliations as well as other governmental agencies.
Performs other duties as required or assigned which are reasonably within the scope of the duties enumerated above.
Minimum Qualifications
Requires knowledge, skill and mental development equivalent to completion of four (4) years of college, preferably with courses in public or business administration.
Requires one (1) year of professional experience in a public or private organization or completion of an agency approved professional management training program.
Preferred Qualifications
One (1) year of professional experience conducting reviews to ensure compliance with policies, procedures, directives, practices and standards for a private or public organization.
Two (2) years of professional experience meeting deadlines with strong attention to detail while multi-tasking multiple projects.
Two (2) years of professional experience communicating effectively with both internal and external stakeholders in oral and written form.
Two (2) years of professional experience working in a public or private organization maintaining confidentiality and handling sensitive information with professionalism.
Two (2) years of professional experience managing projects for a public or private organization.
One (1) year of basic proficiency in Microsoft, Outlook and Excel.
Conditions of Employment
Requires the ability to work after business hours, weekends, and holidays.
Requires the ability to utilize office equipment, including personal computers.
Requires the ability to travel in the performance of job duties with overnight stays as appropriate.
Requires ability to pass the IDHS background check.
Requires ability to pass a drug screen for drugs prohibited from recreational use under Illinois Law.
The conditions of employment listed here are incorporated and related to any of the job duties as listed in the job description.
Work Hours: Monday – Friday, 8:00am – 4:30pm, 1-hour unpaid lunch
Work Location: Anna – 1000 N Main St
Division of Developmental Disabilities
Choate Mental Health & Developmental Center
Quality Assurance and Improvement
Agency Contact: [email protected]
Posting Group: Office & Administrative Support; Social Services
About the Agency:
The Illinois Department of Human Services serves families in need across Illinois. Our mission is providing equitable access to social services, supports, programs and resources to enhance the lives of all who we serve. We are committed to the core values of Human Dignity, Equity, Community, Urgency, Transparency and Kindness.
As a State of Illinois Employee, you will receive a robust benefit package that includes the following:
A Pension Program
Competitive Group Insurance Benefits including Health, Life, Dental and Vision Insurance
3 Paid Personal Business Days annually
12 Paid Sick Days annually (Sick days carry over from year to year)
10-25 Days of Paid Vacation time annually – (10 days in year one of employment)
Personal, Sick, & Vacation rates modified for 12-hour & part-time work schedules (as applicable)
13 Paid Holidays annually, 14 on even numbered years
Flexible Work Schedules (when available dependent upon position)
12 Weeks Paid Parental Leave
Deferred Compensation Program – A supplemental retirement plan
Optional Pre-Tax Programs such as Medical Care Assistance Plan (MCAP), Dependent Care Assistance Plan (DCAP)
Federal Public Service Loan Forgiveness Program eligibility
GI Bill® Training/Apprenticeship Benefits eligibility for qualifying Veterans
5% Salary Differential for Bilingual Positions
Commuter Savings Program (Chicago only)
For more information about our benefits please follow this link: https://www2.illinois.gov/cms/benefits/Pages/default.aspx
APPLICATION INSTRUCTIONS
Use the “Apply” button at the top right or bottom right of this posting to begin the application process.
If you are not already signed in, you will be prompted to do so.
State employees should sign in to the career portal for State of Illinois employees – a link is available at the top left of the Illinois.jobs2web.com homepage in the blue ribbon.
Non-State employees should log in on the using the “View Profile” link in the top right of the Illinois.jobs2web.com homepage in the blue ribbon. If you have never before signed in, you will be prompted to create an account.
If you have questions about how to apply, please see the following resources:
State employees: Log in to the career portal for State employees and review the Internal Candidate Application Job Aid
Non-State employees: on Illinois.jobs2web.com – click “Application Procedures” in the footer of every page of the website.
assignment verification forms can be uploaded to the Additional Documents section.
The main form of communication will be through email. Please check your “junk mail”, “spam”, or “other” folder for communication(s) regarding any submitted application(s). You may receive emails from the following addresses:
[email protected]
[email protected]
Title: Administrative Assistant
Company: Blue Star Services Group, Inc
Location: Pittsburg, CA
