Overview
Administrative Assistant Jobs in Denver, CO at JLS PR
Title: Administrative Assistant
Company: JLS PR
Location: Denver, CO
JLS is seeking an organized and proactive professional to serve as our Administrative Assistant. This role combines administrative and executive support, combined with high-level project management to ensure seamless operations across our client launches, press initiatives, and internal operations.Â
Primary Responsibilities:
Project & Calendar ManagementÂ
Develop and maintain a comprehensive calendar tracking all client launches, press holidays, and major media opportunities
Coordinate with internal teams to track progress and flag potential issues before they arise
Prepare regular status reports and updates for leadership and client teams
Process Development & ManagementÂ
Develop templates and systems to streamline recurring tasks
Monitor process effectiveness and make data-driven recommendations for improvements
Executive SupportÂ
Provide direct support to the founder, including calendar management, email organization, and personal task coordination
Arrange meetings, handle correspondence, and manage personal scheduling
Assist with preparation for presentations and meetings
Handle confidential matters with discretion and professionalism
Operations ManagementÂ
Oversee office operations, including supply management and maintenance
Manage office budget for supplies, snacks, and team lunches
Coordinate team travel arrangements and maintain travel expense tracking
Implement and maintain efficient office systems and procedures
Required Qualifications:
3-5 years of admin and/or project management experience, experience in the PR sector is helpful but not required
Proven experience in administrative roles
Experience in process development and documentation
Exceptional organizational skills with ability to manage multiple complex projects simultaneously
Strong proficiency in project management and productivity tools
Outstanding written and verbal communication skills
Experience in budget management and expense tracking
Desired Qualities:
Strong emotional and social intelligence
Proactive problem-solver with strong attention to detail
Ability to anticipate needs and take initiative
Excellent interpersonal skills and professional demeanor
Adaptable and comfortable with changing priorities
Discrete and trustworthy when handling confidential information
Systems thinker with ability to identify and implement process improvements
Please email [email protected] with your resume and a cover letter about your experience.
