Overview
Administrative Assistant Jobs in Mexico City, Mexico at Louis Vuitton
Title: Administrative Assistant
Company: Louis Vuitton
Location: Mexico City, Mexico
About The Job
As a Louis Vuitton Administrative Assistant, you will be accountable for the day-to-day administrative support to the Corporate Departments and provide exceptional service to impact the overall business function. You will serve as the point of contact among our executive leadership, and internal and external stakeholders while managing/filtering all streams of communication. As an Administrative Assistant, you will contribute to the efficiency of the Louis Vuitton Americas business by providing personalized and timely support.
Job responsibilities
Responsibilities include, but are not limited to:
Receiving and shipping of national and international parcels
Review of travel itinerary and flight tickets purchase for internal and external use
Oversees all departmental POS, tracking and processing of invoices, vendor set up, shipments, and processes head office requests from the distribution center.
Data management and input.
Communicate cross-functionally and partner with internal and external stakeholders throughout the LVA zone.
Carefully reviews and prioritizes emails and correspondences while initiating routine and non-routine correspondence with minimal direction.
Corporate office purchases supplies
Office administration such as access to the building and parking Logistics
Full counts
Staff sales
Assembly of foreign trade files Learning
Monthly reporting – oversee the 14 stores working hours report PR
Reception of editorial loans
Celebrities and allies gifting
Show room inventory Client Centric & Excellence
Partner with Regional Team to ensure an elevated client experience for Top Clients. Database support for Client Identification and Tracker strategy. Creation of Monthly Compass with key information for the stores. Vendor set up. Inventory control. Send outs
Support in planning, coordination, and execution with vendors/stores
Support in recaps (daily and final)
Hosting coordination during live events
Follow ups with stores to keep nurturing and developing clients and potentials
Support with compilation of nominations. Logistics of programs for clients during events. Support in resees and/or other orders. Coordination of requests and logistics for international experiences for VICs or potential clients (Asnières, LVF, Private Appointments, LV200, Fiesso)
NY Showroom follow up with Stores Client Gifting (Birthdays, Exceptional Gifts, Holidays) Human Resources
Support of employee events
Corporate employee’s birthday organization
Profile
Work Experience/Skills
BA degree is a plus
2yrs relevant experience
Elevated and Sophisticated Communication skills in person, by phone and email
Self + Team Composure; ability to provide insight to foster trust and support development
Retail Experience preferred
Spanish and English is a must
May requires Weekends, Evenings and Holiday availability
Additional information
Louis Vuitton is a company that respects the uniqueness of each employee and offers everyone the means to find their place and prosper. We promote initiatives aimed at supporting professional equality for everyone. We strive to go above and beyond purely symbolic measures by building a culture passionate about meaningful strategies aimed at crafting an inclusive workforce. All your tasks are not limited and/or restricted to this job description. You must comply with any reasonable requests from your manager to perform any other duties to fulfill your role’s requirements. Louis Vuitton is an equal employment opportunity employer.
Reference LVM27262
