Overview
Administrative Assistant Jobs in Ridgefield, CT at Fladger Associates
Duties
MAJOR DUTIES:
Coordinates and performs a wide variety of responsible administrative functions in support of the management and operation of Marine and Family Programs (MFP) Division. Performs administrative duties requiring discretion, independent judgement, and confidentiality. Reports directly to, and may be delegated signatory authority for select administrative matters for, the Director, Marine and Family Programs.
Program Administrative Support Activities
Monitors progress of projects, data calls and audit inspection finding and resolutions.
Organizes flow of operational program processes in an office environment and develops internal policies, procedures and work methods affecting administrative management operations; facilitate methods for automating reports and correspondence.
Establishes and maintains a tracking system to ensure timely responses and status of actions on tasks, projects and program operations and evaluates possible corrective courses of action.
Ensures accuracy and format compliance of routed submissions by managers and supervisors by reviewing and revising studies, reports and correspondence and enforcing and training employees on proper naval correspondence, spelling and grammar.
Collects, compiles and organizes information and data to prepare reports and maintain data collection systems and forms to meet administrative requirements.
Establishes and maintains an electronic records management system within shared networks, web portals, and revising and disposing of files in accordance with regulations.
Coordinates preparation of monthly, quarterly, and annual data reports.
Serves as MFP purchase card holder and procurement authority for Contract Lifecycle Management requests and purchases.
Prepares a variety of correspondence and directives for MFP in accordance with available guidelines and instructions and ensuring accuracy of spelling and grammar, and transmit correspondence, create reports, databases, spreadsheets, graphics, slide shows and presentations.
Regularly reviews MFP forward-facing web site pages for administrative accuracy and prepare corrective action reports.
Maintains and monitors MCCS internal events calendar and marketing requests for MFP
General Administrative Oversight
Receives telephone calls, visitors, comments, and outside contacts and directs them to the appropriate section contacts when necessary.
Routes incoming mail to staff and work sections and receives and delivers messages to staff members.
Attend meetings, take minutes and transcribe notes to prepare detailed summary reports.
Perform support functions such as maintaining stock of office supplies, making arrangements for special events; monitoring and distributing personnel paperwork such as selection and recruitment requests, personnel actions, training notices, performance reviews, position descriptions, and individual development plans.
Initiate and track work orders.
Ensure OPSEC and Privacy Act compliance.
Provides World Class Customer Service with an emphasis on courtesy. Assists customers and communicates positively in a friendly manner. Takes action to solve problems quickly. Alerts the higher-level supervisor, or proper point of contact for help when problems arise. Adheres to safety regulations and standards. Promptly reports observed workplace hazards, and any injury, occupational illness, and/or property damage resulting from workplace mishaps to the immediate supervisor. Adheres to established standards of actively supporting the principles of the EEO program and prevention of sexual harassment.
Performs other related duties as assigned. This is a white-collar position where occasional lifting up to 20 lbs may be required
Requirements
Conditions of Employment
See Duties and Qualifications
EVALUATIONS:
Qualifications
MINIMUM QUALIFICATIONS:
Bachelor¿s Degree in Business Administration or a related field appropriate to the work of the position, or an appropriate combination of education and experience that demonstrates possession of knowledge and skill equivalent to that gained in the above or three years¿ experience that demonstrates broad knowledge of administrative practices and principles. Skill to organize and coordinate multiple high visibility projects simultaneously. Skill to prepare documentation and presentations in proper format in accordance with naval correspondence rules of grammar and punctuation. Skill to operate a personal computer and associated peripheral equipment and software. Knowledge of a variety of support functions such as gathering statistical data, monitoring and reporting on support budgets, and maintaining stock of office supplies. Skill to deal with employees at various levels in the organization and to represent the division with customers external to the organization.
Must possess excellent oral and written communication skills. Experience with Naval Correspondence preferred. Knowledge of military structure and environment preferred. Must possess strong customer service skills and be able to tactfully communicate with all levels of military and civilian community. Must be an organized self-starter and possess a willingness to learn.
Additional information
GENERAL INFORMATION: Applicants are assured of equal consideration regardless of race, age, color, religion, national origin, sex, GINA, political affiliation, membership or non-membership in an employee organization, marital status, physical handicap which has no bearing on the ability to perform the duties of the position. This agency provides reasonable accommodations to applicants with disabilities. If you need a reasonable accommodation for any part of the application and hiring process, please notify the agency. The decision on granting reasonable accommodation will be on a case-by-case basis.
It is Department of Navy (DON) policy to provide a workplace free of discrimination and retaliation. The DON No Fear Act policy link is provided for your review: https://www.donhr.navy.mil/NoFearAct.asp.
As part of the employment process, Human Resources Division may obtain a Criminal Record Check and/or an Investigative Consumer Report. Employment is contingent upon the successful completion of a National Agency Check and Inquiries (NACI). For all positions requiring access to firearms or ammunition, the Federal Government is prohibited from employing individuals in these positions who have ever been convicted of a misdemeanor crime of domestic violence, or a felony crime of domestic violence adjudged on or after 27 November 2002. Selectees for such positions must submit a completed DD Form 2760, Qualification to Possess Firearms or Ammunition, before a final job offer can be made.
Direct Deposit of total NET pay is mandatory as a condition of employment for all appointments to positions within MCCS.
Required Documents:
Education/certification certificate(s), if applicable.
If prior military, DD214 Member Copy
This activity is a Drug-free workplace. The use of illegal drugs by NAF employees, whether on or off duty, cannot and will not be tolerated. Federal employees have a right to a safe and secure workplace, and Marines, sailors, and their family members have a right to a reliable and productive Federal workforce.
Marijuana is a Schedule 1 drug under the Controlled Substances Act and therefore use of marijuana is illegal under Federal law regardless of State laws. A positive drug test for marijuana (or any other drug tested for) will result in withdrawal of the tentative job offer and ineligibility to apply for a position within the Department of Defense for 6 months from the date of the drug test.
Applicants may not be employed in the chain of command of their relative.
Involuntarily separated members of the armed forces and eligible family members applying through the Transition Assistance Program must submit a written request/statement (may be obtained from the MCCS Human Resources Office) and present ID card with ¿TA¿ stamped in red on front of card.
ALL ONLINE APPLICATIONS MUST BE RECEIVED BY 1159PM EASTERN STANDARD TIME (EST) ON THE CLOSING DATE LISTED IN THE JOB POSTING.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to:
Stability of Federal Civilian Service
People with passion for doing work that matters
Quality of Work Life Balance
Competitive Pay
Comprehensive Benefit Packages
Marine Corps Exchange and Base Facility Privileges
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
How You Will Be Evaluated
You will be evaluated for this job based on how well you meet the qualifications above.
Your application/resume and supporting documentation will be used to determine whether you meet the job qualifications listed on this announcement. This vacancy will be filled by the best qualified applicant as determined by the selecting official.
Benefits
A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.
The Federal government offers a number of exceptional benefits to its employees. Benefits you get to enjoy while working at MCCS include but are not limited to:
Stability of Federal Civilian Service
People with passion for doing work that matters
Quality of Work Life Balance
Competitive Pay
Comprehensive Benefit Packages
Marine Corps Exchange and Base Facility Privileges
Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.
Required Documents
As a new or existing federal employee, you and your family may have access to a range of benefits. Your benefits depend on the type of position you have – whether you’re a permanent, part-time, temporary or an intermittent employee. You may be eligible for the following benefits, however, check with your agency to make sure you’re eligible under their policies.
Varies – Review “OTHER INFORMATION”
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
How to Apply
All applications must be submitted online via the MCCS Careers website: www.usmc-mccs.org/careers
Volunteer Experience- The amount of credit received for volunteer, internships and practicums is based on the amount of hours per week spent. Be sure to include the average hours per week worked in volunteer roles.
ALL QUESTIONS MUST BE ANSWERED OR YOUR APPLICATION WILL NOT RECEIVE A COMPETITIVE SCORE.
MILITARY SPOUSE PREFERENCE PROGRAM (MSP)
FOR JOB POSTINGS WITH A GRADE OF NF01 – NF03, GSE02-GSE05 (CHILDCARE), NA03 & NA10 (CRAFTS & TRADES) IF MILITARY SPOUSE PREFERENCE IS BEING CLAIMED, PLEASE ATTACH A COPY OF THE ACTIVE-DUTY SPOUSE’S ORDERS TO THE APPLICATION.
ORDERS MUST INCLUDE APPLICANT¿S NAME AND ACTIVE-DUTY SPOUSE’S ASSIGNMENT TO MCRD PARRIS ISLAND, MCAS BEAUFORT OR NAVAL HOSPITAL BEAUFORT. MSP PROGRAM APPLICANTS MUST MEET THE MINIMUM REQUIREMENTS OF THE POSITION.
WHEN APPLYING FOR REGULAR PART-TIME OR REGULAR FULL-TIME POSITIONS, SPOUSE PREFERENCE CAN BE USED ONLY ONCE PER ROTATION TO THE DUTY STATION
Agency contact information
SOUTH CAROLINA MCCS
Phone
843/228-1658
Email
[email protected]
Address
SOUTH CAROLINA MCCS
MCAS PO BOX 55018
BUILDING #553
BEAUFORT, SC 299045018
USA
Next steps
All applicants who submit an application via our Careers page at https://careers.usmc-mccs.org will be able to view their application status online.
Fair and Transparent
The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Criminal history inquiries
Equal Employment Opportunity (EEO) Policy
Financial suitability
New employee probationary period
Privacy Act
Reasonable accommodation policy
Selective Service
Signature and false statements
Social security number request
Required Documents
Varies – Review “OTHER INFORMATION”
If you are relying on your education to meet qualification requirements:
Education must be accredited by an accrediting institution recognized by the U.S. Department of Education in order for it to be credited towards qualifications. Therefore, provide only the attendance and/or degrees from schools accredited by accrediting institutions recognized by the U.S. Department of Education.
Failure to provide all of the required information as stated in this vacancy announcement may result in an ineligible rating or may affect the overall rating.
Help
This job is open to
The public
U.S. Citizens, Nationals or those who owe allegiance to the U.S.
Clarification from the agency
Open to Public
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Title: Administrative Assistant
Company: Fladger Associates
Location: Ridgefield, CT
