Overview
Administrative Assistant Jobs in Dallas, NC at Dixon Valve & Coupling Company LLC
Special Education Secretary – Student Services Department
Position Summary:
Provides specialized confidential secretarial and administrative support to the Director of Student Services and Special Education Administrators. This role requires attention to detail, excellent organizational skills, and a thorough understanding of special education procedures and policies.
Key Responsibilities:
Responsible for handling all state Special Ed SIMS reporting, Medicaid quarterly reporting and Specialized Transportation reporting
Processes all invoices for the student services department.
End of year reporting including confirming all PO’s have been closed, encumber all expenses for next FY.
Maintains all budget and billing contracts and tracks the monthly budget.
Maintains contracts and billing with collaboratives.
Prepare and maintain financial documents such as department budgets, or other assigned records, as needed.
Maintains all out of district and in district tutoring for Special Education students.
Processes tutor timesheets from tutor budget
Tracks financial spending with regard to requirements of the special education grants. (Circuit breaker, 240, 262)
Supplies information and data for the Massachusetts Special Education Department Indicators.
Issues iPads for students per IEPs as needed, works with IT for iPads and software needs.
Issues FM equipment for students per IEPs – orders equipment needed and tracks the locations of equipment.
Responsible for subscription renewals and office supplies for the department.
Works closely with other Secretaries in the department to ensure hospitalized students are enrolled in LearnWell
Assists Director and Administrators in ESY coordination and hiring process
Orders supplies for ESY.
Perform a wide range of clerical and secretarial tasks, including word processing, data entry, proofreading, filing, and information verification.
Prepare, copy, maintain, and file accurate and up-to-date records and documentation related to special education processes.
Manage and communicate all aspects of special education procedures and documentation in a timely and confidential manner.
Establish and maintain confidential student files, ensuring proper usage and compliance with district, state, and federal guidelines.
Compose correspondence independently or under direction, demonstrating knowledge of school, district, and department policies and procedures.
Provide responsive and diplomatic customer service to students, families, staff, and the public, handling inquiries and resolving issues within the scope of school policies.
Assist in maintaining and updating the department website in collaboration with administration.
Answer and direct telephone calls, greet visitors, and respond appropriately to all inquiries.
Act professionally and calmly during emergencies involving staff or students.
Distribute information, guidance, and support to students, parents, staff, and visitors.
Perform other duties as assigned by the Director of Student Services or designated administrators.
Qualifications:
Bachelor’s degree preferred
Experience with PowerSchool SIS and/or Special Programs, iVisions (or budget software), GEM$ (grant management software & reporting) and other related software.
Ability to work diplomatically and professionally with the public, community groups and town departments, as well as school administrators and staff.
Ability to communicate clearly and effectively, both orally and in writing.
High degree of organization, ability to prioritize tasks in a fast-paced environment.
Maintains the utmost professionalism.
Operates personal computer to access email, electronic calendars, and other basic office support software.
Operates office equipment such as photocopier, fax machine, and calculator.
This position is grant funded, contingent upon available funding each year.
POSITION: Secretary – Full Year
LOCATION: Office of Student Services/Special Education
HOURS: Full-time, year-round, M-F
BARGAINING UNIT: AFSCME
SALARY SCHEDULE: Per Collective Bargaining Agreement between AFSCME and BRRSC
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Title: Administrative Assistant
Company: Dixon Valve & Coupling Company LLC
Location: Dallas, NC
