Administrative Assistant

Administrative Assistant – £

Mario Group is a dynamic, growing and forward-looking facilities management company with teams

working across Scotland. We are looking for a motivated and responsible Administrative Assistant to

work in our new offices in Clydebank, Glasgow. The ideal candidate will have a pleasant nature and a

‘can do’ attitude as you will be required to work independently but also as part of a team.

This is a challenging and demanding role within our support services. The Administrative Assistant

will be responsible for administrative and clerical support to the Commercial Director, the 24/7

helpdesk, the Office Manager and other staff members who work remotely. Supporting the day-to-

day administration function is key to the success of the services we provide to our clients.

The ideal candidate will have:

• Proven experience as an administrative assistant or office admin assistant
• Knowledge of office management systems and procedures
• Working knowledge of office equipment like printers,
• Proficiency in MS Office (MS Excel and MS Word in particular)
• Excellent time keeping
• Attention to detail and problem-solving skills
• Excellent written and verbal communication
• Strong organisational skills with the ability to multi task
• Excellent time management skills and the ability to prioritise work

Responsibilities will include

• Answer and direct phone calls for the 24/7 helpline
• Organise workload
• Fulfilling service teams’ requirements in terms of stocks for the vehicles, making sure there

are sufficient stocks of cleaning materials, PPE equipment

• Assisting with various month end duties if required
• Write and distribute emails, and forms
• Assist in the preparation of scheduled reports for client month end meeting
• Maintain the filing system
• Input data onto the company’s various internal system such as SharePoint
• Maintain contacts lists
• Provide general support to colleagues

This is a full-time job with working hours Monday to Friday 08.30 – 17.30 with one hour for lunch.

We are offering a competitive salary, participation in the company’s Total Rewards Scheme after the

probation period, a work-based contributory pension and 4 weeks annual leave.

We are looking for someone with an A-level or equivalent with at least a year of administration

experience.

To apply for the position, please send you CV and a covering letter via email to:

[email protected]