Overview
Administrative Assistant Job in Glasgow at Mario Group –
Mario Group is a dynamic, growing and forward-looking facilities management company with teams
working across Scotland. We are looking for a motivated and responsible Administrative Assistant to
work in our new offices in Clydebank, Glasgow. The ideal candidate will have a pleasant nature and a
‘can do’ attitude as you will be required to work independently but also as part of a team.
This is a challenging and demanding role within our support services. The Administrative Assistant
will be responsible for administrative and clerical support to the Commercial Director, the 24/7
helpdesk, the Office Manager and other staff members who work remotely. Supporting the day-to-
day administration function is key to the success of the services we provide to our clients.
The ideal candidate will have:
- Proven experience as an administrative assistant or office admin assistant
- Knowledge of office management systems and procedures
- Working knowledge of office equipment like printers,
- Proficiency in MS Office (MS Excel and MS Word in particular)
- Excellent time keeping
- Attention to detail and problem-solving skills
- Excellent written and verbal communication
- Strong organisational skills with the ability to multi task
- Excellent time management skills and the ability to prioritise work
Responsibilities will include
- Answer and direct phone calls for the 24/7 helpline
- Organise workload
- Fulfilling service teams’ requirements in terms of stocks for the vehicles, making sure there
are sufficient stocks of cleaning materials, PPE equipment
- Assisting with various month end duties if required
- Write and distribute emails, and forms
- Assist in the preparation of scheduled reports for client month end meeting
- Maintain the filing system
- Input data onto the company’s various internal system such as SharePoint
- Maintain contacts lists
- Provide general support to colleagues
This is a full-time job with working hours Monday to Friday 08.30 – 17.30 with one hour for lunch.
We are offering a competitive salary, participation in the company’s Total Rewards Scheme after the
probation period, a work-based contributory pension and 4 weeks annual leave.
We are looking for someone with an A-level or equivalent with at least a year of administration
experience.
To apply for the position, please send you CV and a covering letter via email to:
About the Company
Company: Mario Group –
Company Location:Â Â Glasgow
Estimated Salary: