Overview
Administrative Assistant Jobs in New Lisbon, WI at Heart Line Counseling and Consulting
Description:
PURPOSE:
This full-time position will provide exceptional support to the CEO and HR department
by efficiently managing a range of administrative tasks, coordinating meetings and events, and ensuring
seamless daily operations. This role is vital in fostering a well-organized and welcoming office
environment. By meticulously handling logistical details and adding a personal touch, the HR and Office
Coordinators’ work will create a positive experience for all stakeholders and allow the CEO and HR
department to focus on strategic priorities and drive the organization’s success.
ROLE ACCOUNTABILITY:
Schedule and manage the CEO’s calendar, including setting up meetings and preparing agendas.
Coordinate logistics for meetings, including room bookings, audio/visual setup, and ensure all
necessary materials are prepared.
Act as the main point of contact for the CEO and her guests as needed.
Provide general administrative support including answering phones, managing emails, and handling correspondence.
Order office supplies and ensure the office environment is well-stocked and organized.
Assist with the preparation and distribution of board materials.
Research and secure the best deals on hotels and travel arrangements for the CEO, team members and guests.
Plan and execute company events ensuring all details are meticulously managed.
Handle event logistics, vendor relationships, and attendee communications.
Order meals and catering as needed for meetings and events.
Maintaining ATS and HRIS systems, including record retention and compliance.
Maintain and update role descriptions to current format.
Schedule meetings and interviews as requested.
Update labor law posters annually or as needed.
Filling out various employment documents as needed.
Create and maintain SOP’s to produce effective and efficient HR processes.
Obtaining and maintaining confidentiality.
Ensuring the best possible experience for employees from onboarding to post employment.
Performs customer service functions by answering employee requests and questions.
Complete, verify, and file HR documents.
Coordinate other HR tasks as necessary.
Requirements:
QUALIFICATIONS:
Education: Bachelor’s or Associate’s degree in human resources or related field preferred.
Experience:
Exceptional organizational skills and attention to detail.
Strong interpersonal and communication skills.
Ability to manage multiple tasks and prioritize effectively.
Excellent communication skills.
Ability to maintain confidentiality.
Basic understanding of, and experience with, typical HR functions.
Bi-lingual a plus (Spanish or Hmong).
Working knowledge of Google suite, Microsoft Windows 10 operating system and Microsoft
Office productivity suite (intermediate-level Excel knowledge a plus)
Title: Administrative Assistant
Company: Heart Line Counseling and Consulting
Location: New Lisbon, WI
