Overview
Administrative Assistant Jobs in San Marcos, CA at ProTec Building Services
Description:
Summary
Greets customers upon arrival and answers phones-directing to appropriate person or area for either.
Essential Duties and Responsibilities include the following. Other duties may be assigned.
Retrieves messages from voice mail and forwards to appropriate personnel.
Answers incoming telephone calls, determines purpose of callers, and forwards calls to appropriate personnel or department.
Takes and delivers messages or transfers calls to voice mail when appropriate personnel are unavailable.
Answers questions about organization and provides callers with address, directions, and other information.
Welcomes on-site visitors, determines nature of business, and announces visitors to appropriate personnel.
Receives, sorts, and routes mail, and maintains and routes publications and other literature requested by customers and sales reps.
Maintains fax machines, assists users, sends faxes, and retrieves and routes incoming faxes.
Performs other clerical duties as needed, such as filing, photocopying, collating and scanning.
Orders food and organizes small luncheons and meetings
Enter orders and add prospective customer information in Live Product
Monitors generic sales email inbox and responds to/forwards emails appropriately
Requirements:
Education & Experience: High school diploma or GED; or 1-3 months related experience/training; or equivalent combination
Language Skills: Read, write, and communicate simple instructions and correspondence; present information in small group settings; Spanish and English a plus
Math Skills: Basic arithmetic, fractions, decimals, rate, ratio, percentage calculations, and bar graph interpretation
Proficiency in Microsoft Office; ability to learn custom inventory system
Physical Demands:
Regularly sit, talk, and hear
Frequently use hands for handling and reaching
Occasionally stand, walk, stoop, kneel, crouch, or crawl
Lift/move up to 10 lbs frequently, up to 25 lbs occasionally
Ability to multi-task
Title: Administrative Assistant
Company: ProTec Building Services
Location: San Marcos, CA
