Overview
Administrative Assistant Jobs in Saint Johns, FL at Amazing Explorers Academy
Full Job Description
Job description
The Administrative Assistant will be knowledgeable about our company culture, philosophy, and will be knowledgeable in our preschool culture. He or she will be responsible, along with other management personnel, for conducting tours, communicating in an attractive and highly informative fashion, to gain enrollment from prospective families. This position will also be responsible for some of the day to day administration of the school. Might perform advanced administrative duties that require knowledge of business practices and procedures. Relieves managers of some clerical and administrative duties.
Responsibilities:
Works with the Director to establish strategies and develop enrollment presentation materials
Ensures all visitors and tour information is input into the APP with all proper and accurate information
Manages and schedules tour appointments in the APP and updates accordingly
Runs the tour data report (Excel format) from the APP to conduct follow up calls and emails on all previous tours
Keeps the director informed of any prospective families and enrollment changes
Ensures there are enough enrollment packets ready for tours
Showcases the school and classroom offerings and conducts tours of the center in the absence of the director
Ensures enough promotional materials are available for distribution to prospective families
Provides exceptional customer service to current and prospective customers by greeting visitors/parents and monitoring visitor access; Ensures all visitors and tours are signed in appropriately
Demonstrates an awareness of cultural sensitivity in communicating and working with families
Community Involvement: helps to create partnerships within the community to create brand awareness
Works to prevent injuries and accidents; follows all procedures related to injuries and accidents and works to ensure parents are notified and reports signed accordingly; Reports child injuries and hazards promptly to the Assistant Director.
Assists with data entry and various projects as assigned
Files correspondence and other records
Enters new family and child enrollment information into our administrative system
Responsible for the children’s files and follow up with families on any missing or expired items
Assists management in tracking credentials and CPR/FA expiration dates, and enters into the APP
Helps organize and track teacher in-service hours
Responsible for daily cleaning duties
Performs other related duties as requested by a member of management and may be asked to work in classrooms when needed
Qualifications:
Must meet all standards and requirements relating to background checks, fingerprinting, education and experience as set by the state and accreditation agent
Florida Staff Credential
High school diploma required
Must have experience in a Preschool setting or an administrative position.
Must be able to lift/carry up to 50 pounds on a regular and continuing basis
Job Type: Full-time
Pay: $38,000.00 – $40,000.00 per year
Benefits:
Dental insurance
Employee assistance program
Employee discount
Health insurance
Life insurance
Paid time off
Referral program
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Ability to Commute:
Saint Johns, FL 32259 (Required)
Ability to Relocate:
Saint Johns, FL 32259: Relocate before starting work (Required)
Work Location: In person
Title: Administrative Assistant
Company: Amazing Explorers Academy
Location: Saint Johns, FL
Category:
