Overview
Administrative Assistant Jobs in Brooklyn, NY at AREBA Casriel, Inc (ACI)
About Us
River City Outdoors (RCO) is a private operating foundation, established in 2019. We are dedicated to making outdoor recreation in St. Louis accessible, inclusive, and transformative for all. RCO fosters lifelong connections to nature through innovative programming, community partnerships, grant-making, and outdoor education initiatives. With a mission rooted in inclusion, RCO is also focused on amplifying underrepresented voices, sharing authentic stories, and positioning St. Louis as a national hub for outdoor adventure. Through this work, RCO is building a healthier, more connected community while inspiring individuals to take pride in the region’s natural assets.
Position Summary
We’re seeking an outgoing, detail-oriented, and efficient individual to join our team as an Office Coordinator. In this role, you will provide crucial support to our foundation’s operations, ensuring everything runs smoothly across various departments.
This position involves a range of administrative responsibilities, including customer service, basic bookkeeping tasks, and managing the procurement of office and project supplies. The Office Coordinator will also provide crucial administrative support to both leadership and program staff.
We are looking for an individual who is highly organized and has established systems to ensure that routine tasks are consistently completed. A keen eye for detail and a willingness to handle smaller tasks are also important, as we understand these contribute significantly to the overall success of our organization.
Primary Responsibilities
The Office Coordinator will manage the day-to-day operations of the main office of River City Outdoors. This role provides vital administrative, financial, and HR support to the entire team.
Administrative Support
Answering phone calls and transferring to the appropriate team member
Greeting customers and visitors to the office, ensuring guests are comfortable and are connected with the right office personnel
Managing schedules for conference and community spaces
Monitoring and ordering inventory for office and break room supplies
Managing incoming and outgoing correspondence, including emails, mail and packages
Filing and organizing records, invoices and other important documentation
Ordering repairs for office equipment and maintenance, connecting with and escorting vendors
Ensuring the office is organized and functions for the team and for visitors.
Financial Support
Facilitate charitable giving efforts by coordinating donations from River City Outdoors to various community organizations.
Oversee cash management for the rental department, including collecting and logging cash sales and preparing accurate, timely bank deposits.
Support requests for finance documentation from the staff, including reimbursements and credit card receipts
Assist with general financial operations, including vendor payments, invoice preparation, and other related administrative finance tasks as assigned.
HR Support
Assist with hiring efforts, including assisting with posting job openings, scheduling screening interviews, and onboarding new hires
Provide support for various employee HR requirements, such as onboarding documentation, employee file management, and assisting with HR-related inquiries.
Coordinate annual updates to the employee handbook
Celebrating employee birthdays and anniversaries
Miscellaneous Support
Assist with a variety of projects across River City Outdoors and its programs as needed, including special initiatives, community events, and general organizational support.
Qualifications and Skills
The ideal candidate will be adept at prioritizing, multi-tasking, and have an approachable demeanor with a positive attitude and strong communication skills.
Minimum of two (2) years experience working in a similar office-based position
Dynamic individual with the ability to work independently, proactively and collaboratively with a team.
Strong communication skills, ability to communicate with professionalism, compassion, and patience in writing, on the phone, and in person.
Solid customer service skills with a focus on providing friendly and professional support to clients, staff, and community members.
Confidence to share ideas and constructive criticism to help us grow.
Juggling multiple projects and to-do’s simultaneously is no problem for you — you are able to multi-task and meet deadlines with ease
Strong organizational skills and excellent attention to detail and accuracy
Proficient computer skills including the Microsoft Office Suite, One Drive, Google Drive Suite, Excel, Gmail, Windows in a work environment.
Enjoying the outdoors and wanting to help others explore and enjoy the natural beauty of our region is a plus!
Benefits
Great company culture!
Competitive salary
Paid health insurance for employee
403(b) with company match
Discounted rentals for friends and family
Professional development
Employment is contingent upon the successful completion of a pre-employment background check. Criminal history record infractions will be considered on a case-by-case basis.
Job Details
Job Type: Full-time
Pay: $45,000 – $55,000
Schedule:
40 hours/week
Monday – Friday
Work Location: In person
How to Apply
Please send a cover letter and resume to [email protected] with the subject line Office Coordinator Position. Applicants are strongly encouraged to apply as soon as possible. Applications will be considered until the position is filled.
River City Outdoors is proud to be an Equal Opportunity and Affirmative Action Employer. We celebrate and support diversity and are committed to creating an inclusive environment for all employees and the community.
Job Type: Full-time
Pay: $45,000.00 – $55,000.00 per year
Benefits:
401(k)
401(k) matching
Dental insurance
Employee assistance program
Employee discount
Health insurance
Health savings account
Life insurance
Paid time off
Parental leave
Professional development assistance
Schedule:
Monday to Friday
Work Location: In person
Show more
Title: Administrative Assistant
Company: AREBA Casriel, Inc (ACI)
Location: Brooklyn, NY
