Overview
Administrative Assistant Jobs in Carlsbad, CA at Carlsbad Law Group
Full Job Description
We seek a dependable Administrative Assistant to undertake various administrative duties. The role involves providing assistance to our legal team, managing daily office tasks, and overseeing general administrative operations. Responsibilities include generating reports, maintaining filing systems, and assisting with certain accounting tasks. This position requires attention to detail, especially in handling and processing legal documents, with a strong grasp of English grammar and written communication. The ideal candidate will possess excellent verbal and written communication skills and proficiency in organizational tools such as MS Excel and Teams. Previous experience as a secretary or executive administrative assistant, along with industry familiarity, is desirable. Ultimately, the successful candidate will ensure the smooth and efficient functioning of our office on a day-to-day basis.
Responsibilities
Answer and direct phone calls
Write and distribute email, correspondence memos, letters, faxes, and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Provide general support to client inquiries
Act as the point of contact for internal and external clients
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Lead preparation and execution of Legal Documents
Skills
Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Ability to effectively review and correct documents
Strong organizational skills with the ability to multi-task
Legal experience is preferred but not required
High School diploma or equivalent; additional qualification as an administrative assistant or secretary are plus
Benefits
· 401(k)
· Dental insurance
· Medical insurance
· Vison insurance
Job Type: Full-time
Pay: $20.00 – $27.50 per hour
Benefits:
401(k)
Dental insurance
Health insurance
Vision insurance
Schedule:
8 hour shift
Day shift
Monday to Friday
Education:
High school or equivalent (Required)
Experience:
Microsoft Office: 1 year (Required)
Customer Service: 1 year (Required)
Work Location: In person
Title: Administrative Assistant
Company: Carlsbad Law Group
Location: Carlsbad, CA
Category:
