Overview
Administrative Assistant Jobs in South San Francisco, CA at Aequor
Title: Administrative Assistant
Company: Aequor
Location: South San Francisco, CA
Job Title: Administrative Business Partner
Location: South San Francisco CA 94080
Duration: 06 Months
What You’ll Do
• Manage complex, high-volume calendaring for department leadership and cross-functional meetings, including scheduling across multiple time zones
• Maintain recurring meetings, shared calendars, and department distribution lists
• Draft polished agendas, meeting notes, summaries, and follow-up communications
• Coordinate logistics for interviews, guest speakers, and internal events
• Order catering for department meetings
• Make domestic and international travel arrangements
• Support onboarding and team coordination
• Prepare and track expense reports, order supplies, and handle general admin tasks
• Assist with special projects as needed
• Use internal systems, including Google Workspace, Zoom, MS Office, and Concur
What We’re Looking For
• 4+ years of administrative experience, ideally supporting senior leaders or department-level operations in fast-paced environments
• Bachelor’s degree or equivalent professional experience
• Exceptional writing and communication skills – clear, concise, and professional
• Highly organized, detail-oriented, and reliable
• Comfortable navigating shifting priorities with calm and focus
• Skilled in Google Workspace, MS Office, quick to learn new systems
• Professional, discreet, and able to represent the team well
• Bonus: experience in biotech, startups, high-tech, consulting, or other fast-paced, detail-heavy environments
