Overview
Administrative Assistant Jobs in Seattle, WA at Aljoya Thornton Place
Regeneron Genetic Medicines CDU & Experimental Sciences
SUMMARY :
Responsible for delivering broad administrative support to the Regeneron Genetic Medicines and Experimental Sciences team. Tasks include managing calendars, scheduling domestic/international travel, organizing departmental meetings, handling compliance and pre-approval forms, managing travel expenses, payment requests, confidentiality agreements, contract initiation, and complex meeting planning for external speakers. The ideal candidate excels in time management, thrives in a fast-paced, ambiguous environment, and can build strong relationships across departments.
JOB RESPONSIBILITIES:
Supports the cross-functional study team in the following activities:
Provides administrative coordination requiring advanced knowledge and problem-solving skills, exercising judgment and initiative under general guidance.
Manages calendars based on leaders’ priorities, anticipating needs for meeting logistics.
Executes internal meetings and collaborates on contracts for off-site events, managing budgets and coordinating agendas and materials. Assists with travel and expense reports.
Understands company policies and resources, advising team members, managing contact lists/org charts, and updating SharePoint/RON content.
Coordinates office supplies and tracks purchase orders, managing department expenses.
Onboards new employees, coordinating with IT, Facilities, and Procurement for space planning.
Streamlines administrative workflows, recommending solutions to issues.
Provides backup support for administrative coordinators.
Demonstrates strong communication skills, interacting across employee levels while maintaining confidentiality, adjusting work to priorities with accuracy.
Shows independence, judgment, and problem-solving, acting as a point person for projects, working independently and collaboratively.
Adapts to change, handling risk and ambiguity with composure.
Builds effective relationships, is coachable, and gains trust and support from peers.
Proficient in Outlook, Office, SharePoint, Concur, and teleconference systems; may train new employees on systems.
Operates under general supervision.
Job Requirements:
Associates or BA Preferred
5+ years of administrative experience
Does this sound like you? Apply now to take your first step towards living the Regeneron Way! We have an inclusive and diverse culture that provides comprehensive benefits, which often include (depending on location) health and wellness programs, fitness centers, equity awards, annual bonuses, and paid time off for eligible employees at all levels!
Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. The Company will also provide reasonable accommodation to the known disabilities or chronic illnesses of an otherwise qualified applicant for employment, unless the accommodation would impose undue hardship on the operation of the Company’s business.
For roles in which the hired candidate will be working in the U.S., the salary ranges provided are shown in accordance with U.S. law and apply to U.S.-based positions. For roles which will be based in Japan and/or Canada, the salary ranges are shown in accordance with the applicable local law and currency. If you are outside the U.S, Japan or Canada, please speak with your recruiter about salaries and benefits in your location.
Please note that certain background checks will form part of the recruitment process. Background checks will be conducted in accordance with the law of the country where the position is based, including the type of background checks conducted. The purpose of carrying out such checks is for Regeneron to verify certain information regarding a candidate prior to the commencement of employment such as identity, right to work, educational qualifications etc.
Salary Range (hourly) $29.04 – $45.38
Title: Administrative Assistant
Company: Aljoya Thornton Place
Location: Seattle, WA
