Overview
Administrative Assistant Jobs in Sunnyvale, CA at Bay Area Compliance Laboratories, Corp.
Job Posting Title
Administrative Technician III
Agency
308 STATE BUREAU OF INVESTIGATION
Supervisory Organization
State Bureau of Investigation
Job Posting End Date (Continuous if Blank)
March 29, 2025
Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.
Estimated Appointment End Date (Continuous if Blank)
Full/Part-Time
Full time
Job Type
Regular
Compensation
Annual Salary – $38,095.24
Job Description
This position is located in the Correlation Services Unit in Oklahoma City, OK.
Basic Purpose
Positions in this job family are assigned duties and responsibilities involving document production and management through a variety of manual or technological processes. This may include preparing correspondence, reports or other documents, maintaining various filing systems, including computer records of various activities, reviewing and processing applications for permits or licenses, assisting agency customers with inquiries or problems concerning an assigned program area, processing various types of claims, requisitions, purchase orders and invoices for payment, and similar duties.
Major Work Duties
Compare federal non-Triple I criminal history to the state criminal history records of the same individuals. If criteria is met, take possession of the federal records through electronic communication with the FBI, Automate records, making them immediately available to all authorized requestors of the records, to include.
Review each criminal history record to identify possible federal prohibitors for firearms purchases, specifically targeting felony offenses and misdemeanor domestic abuse crimes. Conduct research, as needed, through access to multiple data bases and by contacting law enforcement agencies to obtain any available dispositional data as well as the relationship between the victim and the offender in cases of domestic abuse convictions.
Flag Triple I criminal history records that contain crimes that meet the domestic abuse criteria as “Crimes of Domestic Abuse” In the OSBI’s criminal history data base. Add to criminal history records any dispositional data received through research. For non-Triple I Criminal history records, enter federal prohibitors into the NIC.
Image documents obtained during research and utilized for record updates and/or for entering information into the NICS. Index into OSBI’s LaserFiche database for permanent storage. Destroy hard copies after imaging has been completed.
Log and report monthly totals of: all criminal history record comparisons; automations; domestic abuse crimes and other federal prohibitors identified, researched and/or flagged or entered into the NICS Index; and number of documents imaged.
Typical Functions
Maintains a variety of records such as perpetual inventories of supplies and materials, and statements of expenditures; reconciles departmental records with central records; prepares correspondence, forms and reports.
Initiates and handles correspondence relating to a special field or program in regards to agency or program rules, policies, procedures, or requirements.
Performs a variety of sorting and filing tasks; answers the phone, takes messages, and disseminates information; opens, sorts, distributes, collects, and delivers mail; performs a number of tasks such as posting and recording data.
Produces documents of various levels of complexity, ranging from plain copy typing to the manipulation of data to create complex presentations.
Enters and retrieves information using personal computer or other data processing equipment, and receives and reviews coded and uncoded source documents; proofs previously entered data and makes routine corrections.
Examines, checks, and verifies reports and other documents for completeness, appropriateness, adequacy, and conformity to established requirements, and follows up on discrepancies.
Maintains an inventory of equipment and supplies used in office or shop operations; receives or delivers materials and equipment.
Supervises staff and activities involved in the performance of specialized or technical work, which involves the exercise of independent judgment; develops operational procedures and trains staff.
Reviews and processes claims from vendors, contractors, medical providers and others for reimbursement or payment under various state programs.
Assists customers in securing needed information and documents; conducts interviews to obtain information from clients; provides transportation or other assistance to clients as required.
Level Descriptor
This is the specialist level where employees will independently perform most complex and technical duties, such as preparing presentations through manipulation of data, or preparing documents for audits or special reports. Some responsibility may be assigned for the functional supervision of other employees on a limited basis.
Education and Experience
Education and Experience requirements at this level consist of two years of clerical office experience; or an equivalent combination of education and experience.
Knowledge, Skills, and Abilities
Knowledge, Skills and Abilities required at this level include knowledge of office methods and procedures; of grammar, punctuation and spelling; of mathematics; of preparing and interpreting charts and graphs; of basic bookkeeping procedures; of inventory techniques; of telephone procedures; of standard business communications; and of current office technologies. Skill is required to operate office machines including computers. Ability is required to follow oral and written instructions; to establish and maintain effective working relationships with others; to establish and maintain filing systems; and to prepare documents, reports, and files for dissemination to external sources.
Special Requirements
Some positions within the Oklahoma Department of Human Services may require frequent job-related travel. Some positions may require skill in typing accurately from plain copy at a rate of forty words per minute.
Successful applicants must be willing to submit to a drug screen, polygraph examination, psychological evaluation (commissioned positions only), and a thorough background investigation. Certain events automatically disqualify an applicant, such as, felony conviction; admission of an undetected crime that, if known, would have been a felony charge; failure to pay federal or state income tax; positive confirmed drug urine test; illegal use of a controlled substance within certain time frames.
Equal Opportunity Employment
The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.
Current active State of Oklahoma employees must apply for open positions internally through the Workday
Jobs Hub
.
Title: Administrative Assistant
Company: Bay Area Compliance Laboratories, Corp.
Location: Sunnyvale, CA
