Overview
Administrative Assistant Jobs in United States at Swooped
Title: Administrative Assistant
Company: Swooped
Location: United States
About Our Client
At our company, we’re driven by the belief that climate adaptation is a necessity, not a luxury, and we’re committed to providing powerful software solutions for local communities. Our company empowers municipalities to plan, manage capital, and communicate effectively in the face of climate change challenges.
About The Role
We are currently seeking anAdministrative Assistantto ensure the smooth operation of our company by managing various tasks and collaborating effectively with all departments.
What You’ll Do
As the Administrative Assistant, you will be responsible for:
Facilitating team coordination. Collaborating with teammates to manage calendars, schedule meetings, interviews, and oversee onsite office needs to maintain smooth operations.
Monitoring and updating records. Tracking deal progress and maintaining documentation across departments to enhance collaboration and efficiency.
Maintaining documentation and ensuring up-to-date record-keeping. Identifying areas for improvement in data management to maintain organizational standards.
Enhancing accounts receivable efficiency. Following up on late payments, tracking progress, and streamlining processes across departments.
Supporting ongoing conversations with clear communication. Engaging with internal and external stakeholders through effective written and verbal communication.
Assisting with new employee onboarding and account access. Ensuring smooth onboarding processes for new hires, including setting up account access and providing necessary resources.
Balancing and prioritizing multiple projects. Managing multiple tasks simultaneously and driving solutions to completion.
About You
Detail-oriented, a strong communicator, and committed to quality. Passionate about delivering best-in-class service for both internal and external stakeholders.
Comfortable with a high degree of ambiguity. Nimble in prioritizing work and taking on additional responsibility.
Demonstrate a proactive approach. Anticipating challenges and seeking solutions to drive continuous improvement and innovation within the team.
What We Offer
Our company offers:
Mission-driven work. Orienting our business strategy around our mission and working with a sense of urgency to engage with partners in the field to better understand real-world problems.
A small team environment. Providing an opportunity to become an invaluable part of our organization and have a meaningful impact on our business and technical direction.
Supportive team dynamics. Equipping team members with the tools to tackle problems and providing opportunities for skill expansion.
Competitive compensation and benefits. Including health/vision/dental coverage, a 401k plan, and a quarterly wellness reimbursement to support your well-being.
Salary Range
The salary range for this position is$50,000 – $70,000,and compensation is determined based on various factors, including skills, experience, and qualifications.
