Overview
Administrative Assistant Jobs in Washington, United States at IFG – International Financial Group
Title: Administrative Assistant
Company: IFG – International Financial Group
Location: Washington, United States
Job Title: Executive Administrative Assistant
Location: Redmond, WA
Work Type: Hybrid: Two days remote, three days in office
Employment Type: Contract on W2
Duration: 18 months
About the Role
Join a dynamic team that focuses on the responsible use of AI, supporting legal policy around AI usage. This role involves providing high-level administrative support to two General Manager (GM) level executives, including complex calendar management, travel planning, and event coordination.
Key Responsibilities
✅ Provide complex administrative support for two General Managers, including calendar management with attention to detail, accuracy, and timeliness
✅ Manage domestic and international travel scheduling end-to-end, including the proactive anticipation of logistics and itineraries
✅ Process expense reports in a timely manner, as well as interim approve their Directs’ expense reports
✅ Maintain organizational charts, team aliases, and other administrative projects as assigned
✅ Work closely and collaboratively with other business administrators within the organization
✅ Prepare agendas and make arrangements for Rhythm of Business and recurring team meetings for the GMs
✅ Support formatting and design for PowerPoint as needed
Requirements
⚡ Must-Have Skills
Complex Calendaring in Outlook, using OneNote and Microsoft Teams – Minimum 4 Years of Experience
Executive Communications Experience – Minimum 4 Years of Experience
Planning/Coordinating Travel, Events, etc. – Minimum 2 Years of Experience
Preferred Qualifications
Previous experience working in a law firm
Experience with fast-paced teams
Strong follow-through skills
Soft Skills
Verbal and written communication skills
Multi-tasking
Customer service skills
Interpersonal skills
Ability to work independently
Time management
Organizational skills
Confidentiality
Why this role?
❓ Do such questions intrigue you?
Are you passionate about supporting senior executives in a dynamic environment?
Do you excel at managing complex calendars and coordinating travel plans?
Are you interested in contributing to the responsible use of AI?
Top Reason to Consider This Opportunity
High amount of exposure to very senior executives
Be part of a purpose-driven team that drives impact within responsible AI
Extra Perks
Strong industry presence
Exclusive access to full-time opportunities
Competitive hourly rates with career growth potential
Professional development, networking, and learning opportunities
Monthly interactive feedback and learning sessions
Commitment to equal employment opportunity
Dedicated support team for guidance and assistance
So calling all top performers,
Exciting Opportunity: This role presents an exciting opportunity to contribute to impactful projects while honing your skills in program management within a dynamic corporate environment.
Application Process: To apply for this role, please submit your application online or email your resume, highlighting your relevant experience and qualifications.
About This Posting: This job description is intended to indicate the general nature of work performed. Duties and responsibilities may vary based on specific project needs.
Final Call to Action:
“Don’t miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! ✉️ Please feel free to drop your resume at [email protected]”
