Overview
Administrative Assistant Jobs in Henderson, NV at ATI Electrical
Full Job Description
Administrative Assistant
915 E. Dale Ave. Henderson, NV 89044
Introduction
We are seeking a highly organized and proactive Administrative Assistant to join our dynamic team. In this role, you will be the backbone of our office operations, providing essential support to our staff and ensuring that our administrative tasks are handled with efficiency and a keen attention to detail. If you have a passion for keeping things in order and thrive in a fast-paced environment, we encourage you to apply and become an integral part of our professional family.
Job Responsibilities
Manage and prioritize daily workflow, including scheduling appointments and maintaining calendars for senior staff
Answer and direct phone calls, take messages, and handle correspondence via email, letters, and packages
Organize and maintain electronic and physical filing systems, ensuring information is kept confidential and accessible
Prepare and edit correspondence, communications, presentations, and other documents
Handle requests and queries from senior managers and external clients professionally and promptly
Arrange travel itineraries, book flights, accommodation, and ground transportation for staff as required
Welcome visitors, ascertain the purpose of their visit, and direct them appropriately
Maintain office supplies inventory by checking stock, anticipating needs, placing orders, and verifying receipt
Assist in the preparation of regularly scheduled reports and gather data as needed
Coordinate meetings and conference calls, including setting up conference rooms, organizing catering, and preparing meeting materials
Support budgeting and bookkeeping procedures by processing invoices and tracking expenses
Assist with the onboarding process for new hires by setting up workstations and providing orientation information
Contribute to team effort by accomplishing related results as needed, including supporting colleagues during peak times or staff absences
Implement and maintain office policies and procedures to ensure smooth operation and compliance with company standards
Assist team members across various departments ie. HR, accounting, and purchasing
Job Requirements
Proven experience as an administrative assistant or office admin assistant
High school diploma or equivalent; college degree preferred
Proficiency in MS Office (MS Excel and MS PowerPoint, in particular)
Working knowledge of office equipment, like printers and fax machines
Excellent time management skills and the ability to prioritize work
Attention to detail and problem-solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
Ability to work in an office environment while sitting and or standing for an 8-hour shift
Experience with administrative and clerical procedures
Ability to maintain a high level of accuracy in preparing and entering information
Familiarity with email scheduling tools, like Email Scheduler and Boomerang
Experience with calendar management for multiple executives
Ability to write clearly and help with word processing when necessary
Comfortable handling confidential information
Professional attitude and appearance
Flexibility and adaptability to juggle a range of different tasks and to work extra hours to meet deadlines
Initiative and drive to improve processes and administrative…
Title: Administrative Assistant
Company: ATI Electrical
Location: Henderson, NV
Category:
