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Administrative Program Assistant
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Please see Special Instructions for more details.
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.

Your profile MUST clearly show how you meet the minimum/required qualifications for the position.

Resumes are NOT accepted at the application stage for this position.

Equivalent required experience is based on full-time equivalent (40 hours per week).

PLEASE NOTE: If you have volunteer experience relevant to this position, please include in the Employment History section and note length of time, average number of hours per week and major duties.

Typically, the starting salary is at the lower end of the salary range.

For additional information please contact:
Sara Schley
[email protected]

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at [email protected]

Position Details
Position Information

Department
College of Education (KED)

Classification Title
Administrative Program Assist

Job Title
Administrative Program Assistant

Appointment Type
Classified Staff

Job Location
Corvallis

Benefits Eligible
Full-Time, benefits eligible

Remote or Hybrid option?

Employment Category
Regular

Job Summary
This recruitment will be used to fill one full-time Administrative Program Assistant position for the College of Education at Oregon State University (OSU).

This position in the College of Education (CoEd) provides unit-level administrative support in the coordination of day-to-day operations, including support for faculty, staff, and students in the academic programs in the Department of Educational Preparation and Research (DEPR). This position also provides some administrative support to the College units on the Corvallis campus: Marketing and Communications, Student Services, the Department of Counseling and Adult and Higher Education, and Graduate Affairs.

DEPR provides undergraduate and/or graduate students with education in the areas of teacher education and the Education PhD, including bachelor’s degrees, graduate certificates, master’s and doctoral degrees for both in-person and Ecampus students, through the work of 21 full-time professional and instructional faculty and staff.

Consistent with the College’s Strategic Plan 2022-2026, this position has been created to improve administrative processes to increase efficiency and support, and to foster a participative, collaborative, and supportive work climate. The incumbent will be a key member of the newly created CoEd Operations Team, which was created to facilitate streamlined workflow in the College. The incumbent will be expected to participate in the continuous improvement in these areas by monitoring workflow and workload, cross-training and occasionally covering for others, and offering suggestions for increased efficiency and support.

Why OSU?
Working for Oregon State University is so much more than a job!

Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.

FACTS:

Top 1.4% university in the world
More research funding than all public universities in Oregon combined
1 of 3 land, sea, space and sun grant universities in the U.S.
2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
7 cultural resource centers that offer education, celebration and belonging for everyone
100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
35k+ students including more than 2.3k international students and 10k students of color
217k+ alumni worldwide
For more interesting facts about OSU visit: https://oregonstate.edu/about

Locations:

Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.

Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.

Total Rewards Package:

Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:

Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
• Free confidential mental health and emotional support services, and counseling resources.

Retirement savings paid by the university.
A generous paid leave package, including holidays, vacation and sick leave.
Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Optional lifestyle benefits such as pet, accident, and critical illness insurance, giving you peace of mind and the support you need to thrive in all aspects of your life.

Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.

Key Responsibilities
60% – Department Administrative Support:

30% – Course Scheduling, Registration, Hiring Support:

10% – Operations Support:

What We Require
Three years of office experience which included two years at full performance level and experience generating documents; and Lead work responsibility or coordination of office procedures.

What You Will Need
Ability to exercise discretion and maintain the strictest confidentiality.
Excellent customer service.
Knowledge of higher education settings.
Excellent communication skills.
MS Office proficiency.
Excellent attention to detail.
Excellent organizational abilities and experience managing multiple projects with a variety of partners.
A demonstrable commitment to promoting and enhancing diversity.
Experience prioritizing workload with shifting priorities and multiple deadlines.
Able to work effectively in a cooperative team environment.
Able to be a self-starter, able to work independently and accurately with frequent interruptions.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a criminal history check and be determined to be position qualified as per University Standard: 05-010 et seq. Incumbents are required to self-report convictions and those in youth programs may have additional criminal history checks every 24 months.

What We Would Like You to Have
Experience managing student employees.
Knowledge of relational databases, for example Salesforce.
Proven ability to work with sensitive and/or confidential information.

Working Conditions / Work Schedule
Typically works Monday-Friday from 8:00 AM to 5:00 PM in a typical office environment, with possible options for flexible work arrangements some days. Some evening hours may be possible for Department or College events. Physical requirements for the position include lifting boxes no more than 25 pounds.

Pay Method
Hourly

Pay Period
16th – 15th of the following month

Pay Date
Last working day of the month

Min Salary
$20.37

Max Salary
$30.70

Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/138968

Posting Detail Information

Posting Number
P05257CT

Number of Vacancies
1

Anticipated Appointment Begin Date
06/01/2025

Anticipated Appointment End Date

Posting Date
05/09/2025

Full Consideration Date

Closing Date
05/20/2025

Indicate how you intend to recruit for this search
Competitive / External – open to ALL qualified applicants

Special Instructions to Applicants
Applications will be reviewed based on the information submitted on the employment profile with education and work history along with any other requested documentation i.e. posting specific question responses, transcripts, etc.