Overview
Administrative Assistant Jobs in Napa, CA at CRC Group
About Scientia Vascular:
Our mission is to save lives. Scientia Vascular is a leading innovator and manufacturer of endovascular medical devices. We use micromachining and microfabrication processes to manufacture products that provide physicians with enhanced performance for optimal outcomes for their patients.
Position Summary:
The Administrative Assistant will help support the Scientia Vascular Human Resources and Administrative team in a variety of ways that are focused on increasing the efficiency of the business. Duties include prioritizing emails, managing the schedule, answering some phone calls, planning and coordinating meetings, gathering required documentation and product samples, arranging travel, responding to priority or confidential communications, and documenting the output of executive meetings. This position requires an individual who embodies the company’s objectives and culture, exhibits professionalism, and maintains confidentiality.
Primary Responsibilities:
Maintain distribution lists including: writing, editing, and organizing e-mails
Handle sensitive information in a confidential manner from external or internal sources on behalf of the executive
Maintain comprehensive and accurate records
Perform minor accounting duties
Create or direct the completion of presentation materials
Coordinate travel arrangements, organize meetings, schedule projects, send reminders, and organize catering when necessary
Answer and respond to phone calls in a professional manner
Manage executive’s calendar, including making appointments and prioritizing the most time sensitive matters
Develop a broad knowledge and understanding of the company’s operations and business objectives
Other duties as required by executive management to support business needs
Assist with scheduling and coordinating candidate interviews
Assist with maintaining personnel files
Assist with coordinating employee engagement initiatives
Assist with employee recognition programs
Assist with coordinating employee and manager training
Requirements:
Proven experience of 2-5 years minimum as an Administrative Assistant
Full comprehension of office management systems and software
Excellent knowledge of MS Office
Exemplary planning and time management skills
Ability to multitask and prioritize daily workload
High-level verbal and written communications skills
Discretion and confidentiality
Comfortable with changing priorities and ability to be flexible with that
Ability to perform in a fast-paced work environment
Key benefits we provide:
Medical, Dental, Vision insurance
Generous Paid Time Off (PTO)
Paid Parental Leave
Paid Holidays
401k Plan (with a generous employer match)
Life Insurance (company paid)
Short-Term & Long-Term Disability Insurance (company paid)
Subscription to Calmhealth.com
Employee Assistance Program
An environment of belonging where everyone can thrive
Commitment to Equal Opportunity:
The Scientia Vascular culture is centered on the principals of equal opportunity for all employees. Consistent with our culture, all qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, family status, marital status, sexual orientation, national origin, genetics, disability, age, or veteran status, or any other non-merit based or legally protected grounds.
Visit our website and learn more about us at www.scientiavascular.com
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Title: Administrative Assistant
Company: CRC Group
Location: Napa, CA
