Overview
Administrative Assistant Jobs in New Orleans, LA at Hilton Grand Vacations
From macroeconomic forecasts to individual stock analysis, our team develops tools and insights to help shape investment strategies for clients and the firm. Our analysts work on client-focused research in the equity, fixed-income, currency, and commodities markets, mining big data that enters markets around the world each day to identify game-changing insights. You’ll be part of a team that is intellectually curious, creative, analytical, and passionate about performing market research.
ABOUT GOLDMAN SACHS
At Goldman Sachs, we commit our people, capital and ideas to help our clients, shareholders and the communities we serve to grow. Founded in 1869, we are a leading global investment banking, securities and investment management firm. Headquartered in New York, we maintain offices around the world.
We believe who you are makes you better at what you do. We’re committed to fostering and advancing diversity and inclusion in our own workplace and beyond by ensuring every individual within our firm has a number of opportunities to grow professionally and personally, from our training and development opportunities and firmwide networks to benefits, wellness and personal finance offerings and mindfulness programs. Learn more about our culture, benefits, and people at GS.com/careers.
We’re committed to finding reasonable accommodations for candidates with special needs or disabilities during our recruiting process. Learn more: https://www.goldmansachs.com/careers/footer/disability-statement.html
This is a role which requires support from a highly competent, proactive, motivated and organized individual to provide administrative support. Experience in competing priorities, high volumes of work and strong communication is the key to success in this role.
The duties of the roles include but are not limited to:
Participating in general administrative duties (copying, filing, faxing, archiving), ad-hoc projects, committees and or group events
Extensive calendar management and coordinating and scheduling of internal/external meetings and calls
Managing high volume of phone calls and emails, relaying information in a timely manner, and interacting with senior business leaders
Providing office management support while maintaining workflow (ie taking on ad-hoc tasks, managing seating & assisting with new hire integration)
Work with internal teams to facilitate office relocations
Coordinating room bookings for internal/external meetings and VCs/Zooms across multiple locations
Responding and following up on client requests and handling related logistics
Logging and managing client interactions
Arranging events such as marketing, client field trips, etc
Work with internal stakeholders to facilitate and conferences
Preparing and distributing divisional correspondence, memos, letters, reports or other documents as requested
Coordinating a high volume of domestic and international travel arrangements for the team, including:
Visa applications
International flight & accommodation bookings
Car bookings
Expense management and preparation in a timely manner (manages monthly invoices and arranges for payment )
On-boarding new hires, processing new employees, transfers, termination, etc.
Implementing divisional policies and providing guidance to the team
Supporting teams in day to day issues, needs and queries
Monitoring supply inventory and contact building services for equipment maintenance and supply requests
Skills
Demonstrates dependability and high attention to detail along with the ability to multi-task
Able to prioritize a variety of time-sensitive tasks with a sense of urgency about getting results
Displays a consistent, professional degree of communication skills in person, on phone and by e-mail to senior level executives
Excellent interpersonal skills and a positive attitude when managing diaries and workload
Comfortable working with people at all organizational levels, internally and externally
Must be a team player that works well under pressure within a changing environment
Flexible/adaptable to work and support across multiple teams
Discretion to deal with confidential business matters
Strong ability to independently problem solve
Experience working with large teams in a highly demanding environment is desirable
Strong Microsoft Word, Excel, PowerPoint and Outlook skills
Preferred 3+ years of experience in an administrative capacity Experience with expense management tools such as Concur is a plus
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Goldman Sachs is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, veterans status, disability, or any other characteristic protected by applicable law.
Title: Administrative Assistant
Company: Hilton Grand Vacations
Location: New Orleans, LA
