Overview
Administrative Assistant Jobs in Southington, CT at Southington Public Schools
Job Summary:
The Administrative Support Specialist ensures operational efficiency in administrative functions related to the executive positions of: Chief Administrative Officer (CAO), Chief Technology Officer (CTO), Chief Marketing Officer (CMO), and Chief Legal Officer (CLO). This role involves scheduling, financial processing, and administrative support for various executive needs.
Minimum Spiritual and Personal Commitment:
Demonstrate a personal commitment to Jesus Christ.
Identify with and participate in a Christian church and proactively seek to grow in their Christian faith.
Actively participate in organizational prayer, devotional times, and organization-wide events.
Maintain an exemplary standard of Christian ethics, behavior, and conduct within ABS and in their public and private life outside of ABS and always seek to uphold ABS’ Standards of Conduct and Affirmation of Biblical Community.
Demonstrate Christian maturity in all interactions as displayed by good judgment based on biblical values and principles.
Actively incorporate their faith in all aspects of their daily work.
Key Responsibilities:
Calendar, Scheduling, and Meeting Management:
Provide calendar and meeting support, including scheduling and tracking executive commitments.
Schedule and prepare agendas for operational and governance-related meetings.
Facilitate IT governance meetings, including scheduling, agenda preparation, and follow-up documentation.
Facilitate FLDC LLM Board of Managers meetings, including scheduling, agenda preparation, and follow-up documentation.
Plan and coordinate internal and external events, including logistics, invitations, and follow-up communication .
Coordinate travel plans, including booking flights, accommodations, and transportation.
Prepare detailed travel itineraries and ensure all necessary travel documents are in order.
Assist in organizing conferences, workshops, and seminars, ensuring all arrangements are in place.
Expense and Financial Management:
Process and track expense reports and approve reimbursements for direct reports and leadership team members.
Ensure proper documentation and adherence to organizational policies in all financial processes.
Monitor and track budgets for administrative and operational functions.
Assist with administrative support for operational and financial documentation.
Administrative and Documentation Support:
Liaise with vendors and service providers to ensure timely delivery of services and supplies.
Manage contracts and agreements, ensuring compliance with terms and conditions.
Manage document storage and retrieval processes for administrative records.
Provide support for cross-functional administrative needs as assigned by the Senior Leadership Team.
Provide basic technical support and troubleshooting for specified executive team members.
Policy and Procedure Implementation:
Assist in the implementation of organizational policies and procedures to streamline administrative efficiency .
Special Projects:
Support special projects and initiatives as assigned by the Executive Operations Senior Manager, CAO, CMO, CTO, and CLO.
Conduct research and gather information to support project objectives.
Other:
Perform other duties as assigned.
Qualifications:
E ducation : Bachelor’s Degree preferred.
Experience: Minimum 2-3 years’ experience in Executive Office
Technical Skills: Proficient in Microsoft software applications, including Teams, Word, Excel, Outlook, and Power Point
Key Competencies:
All ABS staff must demonstrate the following skills:
Demonstrate desire and ability to support organizational biblical and religious goals and participate in regular work-related spiritual activities without reservation.
Have a personal passion for and belief in the Word of God, its ability to transform lives, and the mission of American Bible Society.
Demonstrate alignment with the vision, mission, and values of American Bible Society.
All staff m ust demonstrate the following skills at a level fitting their role:
Communication Skills:
Complex Communication: Proficient in communicating complex ideas to various stakeholders, both verbally and in writing.
Teamwork and Collaboration:
Team Facilitation: Facilitates teamwork, encourages collaboration, and resolves conflict within the team.
Cultural Competence and Inclusion:
Inclusive Leadership: Promotes inclusivity and addresses biases within the team.
Service Orientation:
Service Solutions: Understands service recipients’ needs, develops solutions to meet those needs, and builds relationships.
Adaptability and Flexibility:
Responsive Adjustment: Adjusts strategies based on new information, remains flexible in dynamic environments.
Time Management and Organization:
Efficient Coordination: Prioritizes tasks, manages multiple projects, and ensures team deadlines are met.
Problem-Solving and Critical Thinking:
Issue Identification: Identifies straightforward problems, proposes solutions and seeks help when needed.
Leadership and Initiative:
Initiative: Takes proactive steps to complete tasks, solve problems and take on new challenges.
Physical Demands/Work Environment
Physical Demands:
Prolonged periods sitting at a desk and working on a computer.
Occasional walking and standing are often necessary in carrying out job duties.
Ability to lift up to 20 pounds at a time (meeting materials, etc.).
American Bible Society is committed to providing equal employment opportunities to qualified individuals with disabilities and ensuring a workplace free from discrimination. In accordance with the Americans with Disabilities Act (ADA) and other applicable laws, we will provide reasonable accommodations to qualified individuals with disabilities to enable them to participate in the application process and perform the essential functions of their job.
Office Location:
ABS Headquarters (Philadelphia)
Core Hours:
8:30 a.m. – 5:00 p.m. HYBRID
Travel Required: Minimal travel required
Additional Information:
Background Check: Candidates must pass a background check as a condition of employment. This may include criminal history, credit check, and verification of employment and education history.
Reference Checks: Employment is contingent upon satisfactory reference checks.
Eligibility to Work: Candidates must provide proof of eligibility to work in the United States.
Affirmation of Biblical Community: Candidates must sign and agree to uphold the ABS Affirmation of Biblical Community as a condition of employment.
American Bible Society is committed to providing equal employment opportunities to all applicants and employees, in accordance with federal, state, and local laws. We believe in the inherent dignity and worth of every individual, created in the image of God, and strive to reflect Christ’s love and justice in our employment practices.
We do not discriminate on the basis of race, color, national origin, sex, age, disability, veteran status, genetic information, or any other protected status. Our commitment to diversity and inclusion is rooted in our Christian faith and values, which call us to love and respect all people.
As a faith-based organization, we require employees to affirm and uphold our Christian beliefs as a condition of employment. This requirement is consistent with our mission and ensures that our work environment aligns with our core values and deeply held religious principles.
Title: Administrative Assistant
Company: Southington Public Schools
Location: Southington, CT
