Overview
Administrative Assistant Jobs in Alto, GA at Bachoco USA
Position Summary:
The Office Manager is responsible for ensuring the smooth and efficient daily operations of the Newport Beach office. This role is responsible for and oversees office administration, facilities management, vendor coordination, and general support for employees. Additionally, the Office Manager provides high-level administrative assistance to the CEO, including calendar management, travel coordination, and document preparation.
Essential Duties and Responsibilities:
Oversee daily office operations to ensure a professional and well-functioning work environment.
Maintain office supplies, equipment, and facilities; serve as the main point of contact for office-related inquiries, coordinating maintenance with property management company, and other vendor relationships.
Ensure the office remains an inviting and polished space, proactively maintaining breakroom / kitchen needs, conference room readiness, and general office aesthetics. Make sure the kitchen and breakroom are stocked, organized, and clean.
Coordinate with vendors for supplies and catering as necessary.
Manage incoming and outgoing mail, shipments, and deliveries.
Greet and assist visitors with enthusiasm, ensuring a welcoming and professional environment. Offer refreshments and create a positive first impression. Manage guest logistics, including meeting room setup and parking validation.
Assist in coordinating conference calls, video meetings, and in-person events.
Assist HR with on/off-boarding, coordinating interviews, and other assigned projects.
Provide direct administrative support to the CEO, including scheduling meetings, managing calendars, travel arrangements, and handling correspondence.
Prepare agendas, take meeting notes, and track action items to ensure follow-up.
Draft, edit, and format reports, presentations, and business documents as needed.
Plan and execute office events, team gatherings, and investor meetings with a high level of organization and hospitality.
Qualifications and Skills:
Bachelor’s degree in business administration, office management, or a related field preferred.
Minimum of ten (10) years of experience in office management, administrative support, or executive assistance, preferably in a professional corporate environment.
Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
Experience with CRM systems (e.g., Juniper Square) preferred.
Familiarity with expense management and travel booking software is a plus.
Excellent written and verbal communication skills with attention to detail.
Strong organizational and time-management skills with the ability to multitask.
Ability to maintain confidentiality and exercise sound judgment.
Proactive problem-solver who anticipates needs and takes initiative.
A people-first mindset with a positive and “can-do” attitude with a focus on hospitality and professionalism.
Ability to work independently and collaboratively in a fast-paced environment.
Must be approachable and friendly, with a natural inclination to support the team and leadership with warmth and efficiency.
Physical Requirements and Work Environment:
Standard office hours (Monday – Friday), with occasional flexibility based on business needs.
Prolonged periods of sitting at a desk and working on a computer.
Ability to lift up to 15 pounds (e.g., office supplies, files).
Frequent use of standard office equipment, including computers, phones, printers, and scanners.
Must be able to navigate an office environment and attend in-person meetings as needed.
Title: Administrative Assistant
Company: Bachoco USA
Location: Alto, GA
