Overview
Administrative Assistant Jobs in Caldwell, ID at Dexter Axle
Part-Time Homeschool Administrative Assistant
Job Description
Job Title: Part-Time Homeschool Administrative Assistant
Department: Homeschool
Reports To: Director or Designee
Employee Status: Certificated Employee
Employee Calendar: 12 month
Pay: Hourly – Based on experience
Position Summary: Under the direction of the Homeschool Directors, the Administrative Assistant supports day-to-day operations of the Elite Homeschool Academy. The role balances administrative support with homeschool-specific tasks: processing student and family purchase requests in our ordering system, coordinating with Community Relations and Accounts Payable, assisting with enrollment into Elite in-house classes, supplemental activities, and approved online programs, maintaining internal resources (spreadsheets, ordering instructions, homeschool website), and collaborating with the Homeschool Team. The position helps support the Administrative Team with clerical duties to ultimately support the teachers and student community.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Serve as secretary to the assigned Academy Directors.
Review and track student/family purchase orders in the digital purchasing system, ensuring compliance with Elite guidelines for materials and services, as well as budget allocations.
Liaise with Elite Departments such as Community Relations and Accounts Payable to monitor order status, resolve discrepancies, and confirm vendor payments.
Manage clerical side of signing students up for approved Elite in-house classes, supplementals, and online platforms (e.g., Edmentum, ALEKS, Mr. D, etc.).
Exercise independent judgment in resolving issues and refer difficult issues to the administrator as necessary.
Provide technical information and assistance related to department or program operations, policies and procedures.
Assist Teachers with basic information on orders and class sign-ups.
Meet regularly with Academy Directors to collaborate on goals and streamlined systems.
Research, compile and verify information independently.
Process and evaluate forms and applications related to assigned functions. Duplicate and distribute materials as needed.
Compose, independently or from oral instructions, notes or rough drafts, materials including inter-office communications, applications, requisitions, forms, contracts, letters, memoranda, bulletins, flyers, brochures, agenda items and other materials; review and proofread documents. Prepare lists, forms, contracts and correspondences as assigned.
Follow established procedures and meet deadlines.
Coordinate, schedule and attend meetings
Other Duties:
Proctoring duties as needed during the testing window.
Respond to all school related written correspondence, phone calls, voicemails, and emails within 24 business hours.
Perform other duties as assigned to assist Academy needs
Knowledge and Abilities: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
Knowledge of:
Modern office practices, procedures and equipment.
Homeschool Curriculum, California Grade-Level Standards, and Elite Policies for instruction and educational funding.
Purchase Order Process.
Internal Organizational Systems (Monday.com, Google Docs, Gmail Templates, etc.).
Updated Independent Study policies for homeschooling.
Elite-wide Parent/Student Handbook.
Telephone and virtual environment (Zoom) etiquette.
Policies and objectives of assigned program and activities.
Applicable laws, codes, regulations, policies and procedures.
Record-keeping techniques.
Correct English usage, grammar, spelling, punctuation and vocabulary.
Interpersonal skills using tact, patience and courtesy.
Oral and written communication skills.
Operation of a computer and assigned software.
Methods of collecting and organizing data and information.
Mathematical computations.
Ability to:
Perform varied and responsible secretarial and administrative assistant duties.
Serve as secretary to the Administrator and coordinate communications between administrators, personnel, parents, students and the public.
Assure smooth and efficient office operations.
Interpret, apply and explain laws, codes, rules and regulations related to assigned activities.
Work independently with little direction.
Compose correspondence and written materials independently or from oral instructions.
Understand and resolve issues, complaints or problems.
Maintain confidentiality of sensitive and privileged information.
Determine appropriate action within clearly defined guidelines.
Establish and maintain cooperative and effective working relationships with others.
Maintain records and files.
Compile and verify data and prepare reports.
Complete work with many interruptions.
Plan and organize work.
Meet schedules and timelines.
General Skills:
Team player.
Love of learning – a lifelong learner.
Ability to transmit passion for learning to students and families.
Flexibility and accountability.
Well developed, clear communication and interpersonal skills that maintain a respectful, professional, and courteous manner.
Conflict resolution skills.
Strong organizational skills.
Openness to differing views and objectives.
Computer and technology literacy.
Willingness to research and become knowledgeable of curriculum and educational resources.
Ability to deliver information concerning curriculum, teaching, assessment, and learning to families.
EDUCATION AND EXPERIENCE: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.
A valid, current, and appropriate California state teaching credential for teaching staff. A copy of Teaching Credential to be provided and kept current.
Valid California Driver’s License.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Hearing and speaking to exchange information in person or on the telephone.
Dexterity of hands and fingers to operate a computer keyboard.
Operates a computer and other office productivity machinery.
Seeing to read a variety of materials.
Bending at the waist, kneeling or crouching.
Sitting or standing for extended periods of time.
Lifting objects up to 50 pounds.
Close vision and ability to adjust focus.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Noise level is generally moderate.
Work conducted in a public setting.
Indoor in varying temperature.
Employee must have available transportation and be able to drive up to 100 miles in a day.
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Title: Administrative Assistant
Company: Dexter Axle
Location: Caldwell, ID
