Overview
Administrative Assistant Jobs in Port St Lucie, FL at UES
Title: Administrative Assistant
Company: UES
Location: Port St Lucie, FL
Overview:Universal Engineering Sciences(UES) has an opening in our Building Inspection Department. UES is a nationwide leader in Geotechnical Engineering, Construction Materials Testing and Inspection, Building Code Compliance, Environmental, Occupational Health & Safety, and Building Envelope.
SummaryThe Administrative Assistant is a key role responsible for assisting the Building Inspection Department with a variety of administrative tasks to meet the needs of clients, colleagues, and managers. The ideal candidate is a reliable, trustworthy individual who thrives in a fast-paced environment where collaboration and autonomy are valued.
Qualifications:To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.
Physical Demands & Work Environment:
Work is normally performed in a typical interior/office work environment
Lifting and/or occasionally moving up to 35 pounds can be expected
Required to drive, stand, walk, use hands to type, handle, or feel; reach with hands and arms; climb or balance; talk and hear. Body motions and movements include bending, twisting, reaching, stooping, pulling, kneeling, lifting, carrying, and pushing
Essential Duties And Responsibilities
Correctly documents correspondence, reports, results, and invoices for the BID department. All work must be assembled and distributed following project deadlines
Organizes and maintain data related to billing and invoicing
Scheduling of building inspectors
Assist with processing of permits
Creates correspondence, letter reports, and other documents when necessary
Takes calls from clients, municipalities, building inspectors, and other intraoffice personnel
Speaks eloquently and politely on the phone to clients and colleagues
Proficiently operates a personal computer, with the capability of typing at least 50 words per minute (wpm)
Ability to function in a high-stress environment, be a strong multi-tasker, and be a team player
Answers client questions and assists them promptly.
At project completion, scans the complete file into the document storage system
Knowledge and usage of proper format, grammar, spelling, and punctuation.
Regular attendance is required
Understands and interpret contracts and invoices.
Handles special client requests regarding typing and billing
Follows safety procedures
Other duties may be assigned
Required Qualifications:
Valid Florida Driver’s License with an acceptable driving record (in accordance with our Driver’s License and Motor Vehicle Record Check Criteria)
Ability to pass a background check screening in accordance with Florida’s Jessica Lunsford Act (or equivalent state classification)
One to three years related experience and/or training or equivalent combination of education and experience
Ability to read and write, including interpreting documents such as safety rules, operating and maintenance instructions, and procedure manuals, as well as writing routine reports and correspondence and speaking effectively with colleagues, supervisors, and customers/clients.
Computer skills sufficient to operate a laptop, including sending and receiving emails, and the ability to learn Field Data Collection (FDC)/Inspector Gadget to input dat…
