Overview
ADMINISTRATIVE ASSISTANT Jobs in Des Moines, IA at Polk County, IA
Full Job Description
Under general supervision, performs a broad range of responsible administrative support tasks requiring personal computer, data entry and general office equipment proficiency. Serves as a confidential assistant to an Elected Official, department director, or division manager.
Illustrative Examples of Work
Provides administrative support to an Elected Official, director, and/or division managers; prepares, proofreads, and generates confidential correspondence, memorandums, reports, lists, tables, and other specialized documents.
Schedules appointments, processes travel requests, arranges meetings and conferences, distributes mail, and screens calls.
Prepares and processes resolutions for the Board of Supervisors agendas; prepares and updates various departmental manuals; organizes and prepares presentation materials for various projects.
Provides administrative support for various programs; processes billings; may process applications for department programs; may determine program eligibility.
Utilizes personal computer word processing, spreadsheet, and database software programs including Word, Excel, Access, and JD Edwards HR/payroll enterprise software; generates reports and develops electronic forms and computer spreadsheets to track activities.
Updates information on a variety of forms, logs, journals, and ledgers; keeps employee files current by scanning and indexing personnel documents such as personnel action forms, performance evaluations, and leave requests; archives records.
Reviews and processes payroll including verifying scheduled work hours and overtime, accuracy of entries regarding leaves, compensation time, holiday pay, and shift differential; maintains records in the computerized timekeeping system, work order system, and inventory.
Participates in special studies and serves on committees as directed; may serve as back up to assigned staff.
Performs related duties as assigned.
Required Knowledge, Skills and Abilities
Knowledge of departmental or program policies, regulations, and procedures.
Knowledge of modern office procedures and practices.
Knowledge of advanced word processing principles, practices, and methods.
Knowledge of business English, spelling, grammar, and punctuation.
Knowledge of basic mathematics and calculations.
Knowledge of Polk County payroll procedures and timekeeping procedures.
Skill in typing and proofreading.
Skill in the use of computer software word processing, spreadsheet, and database programs.
Ability to provide guidance regarding personnel procedural matters to employees, supervisors, department officials, and the general public.
Ability to compile and maintain records, reports, and other documents for processing.
Ability to discretely manage confidential and/or sensitive information.
Ability to compile data and prepare reports.
Ability to operate general office equipment such as fax, copier, scanner, and TDD.
Ability to manage multiple projects simultaneously while demonstrating flexibility for changing priorities.
Ability to function courteously and effectively in stressful situations.
Ability to make moderately complex decisions, in accordance with laws, rules, regulations, and departmental policies and procedures.
Ability to consistently demonstrate professionalism, courtesy, and tact in telephone and personal interactions.
Ability to communicate effectively both verbally and in writing.
Ability to…
Title: ADMINISTRATIVE ASSISTANT
Company: Polk County, IA
Location: Des Moines, IA
Category:
