Overview
Administrative Assistant Jobs in Rochester, NY at Lilly Communications
Title: Administrative Assistant
Company: Lilly Communications
Location: Rochester, NY
Lilly Communications is a dynamic digital marketing agency dedicated to delivering innovative marketing solutions to our clients. We specialize in digital strategy, content creation, social media management, SEO, and more. We are seeking a motivated and detail-oriented Part-Time Administrative Assistant to join our team.
Job Summary
The Part-Time Administrative Assistant will play a crucial role in supporting our daily operations. This position requires excellent organizational skills, attention to detail, and the ability to manage multiple tasks efficiently. The ideal candidate will assist with scheduling, client communications, creating and maintaining procedures, document management, and various administrative tasks to ensure smooth office operations.
Key Responsibilities
Scheduling:Coordinate and manage appointments, meetings, and events. Ensure the calendar is up-to-date and conflicts are resolved promptly.
Client Communications:Handle client inquiries, emails, and phone calls professionally and courteously. Maintain regular follow-ups and assist in client relations.
Procedure Development:Assist in creating, updating, and maintaining office procedures and protocols. Ensure all procedures are documented and easily accessible.
Document Management:Organize and maintain digital and physical files. Ensure all documents are properly labeled and stored.
Administrative Support:Provide general administrative support to the team, including data entry, filing, and other office tasks as needed.
Assist with Projects:Support various projects and initiatives as required, ensuring deadlines are met and tasks are completed efficiently.
Maintain Confidentiality:Handle sensitive information with discretion and maintain confidentiality at all times.
Qualifications and Skills
Education:High school diploma or equivalent; Associate’s degree or higher preferred.
Experience:Previous experience in an administrative or office support role, preferably within a digital marketing or related industry.
Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)
Excellent verbal and written communication skills
Strong organizational and time management skills
Ability to work independently and as part of a team
Attention to detail and problem-solving skills
Familiarity with digital marketing tools and platforms is a plus
Experience with CRM tools a plus
Working Conditions
Hours:20-25 hours per month, with flexibility to adjust based on workload and office needs.
Location:Primarily remote with potential to be on-site for team meetings and client events.
How to Apply
Interested candidates are invited to submit their resume and cover letter to Kyle Lilly at [email protected] Please include “Part-Time Administrative Assistant Application” in the subject line.
