Overview
Administrative Assistant Jobs in Longview, TX at City of Longview, TX
Office Manager (Part-Time or Full-Time, Onsite)
We’re looking for an onsite, high-capacity operator to help scale our company by maintaining smooth daily operations and creating systems that support growth. This is NOT your typical admin role. You’ll play a key part in solving problems, streamlining processes, and maintaining a dynamic and engaging office environment. You’ll have ownership and autonomy, with the opportunity to make a direct impact on our company culture and operations. If you thrive in a fast-paced, mission-driven environment where no two days are the same, we want to hear from you!
Who We Are – Ark Financial
The Ark Financial Mission is to Glorify God and transform the financial industry by serving clients better. While most financial service firms provide monolithic financial solutions based on their in-house products, heritage models, and shrouded information, Ark was formed with transparency, advocacy, and innovation at the core. We believe every family lives more abundantly with a Family Office, and so we have set out to bring the Family Office to every family in the world. A Family Office is more successful at driving towards a family’s goals and objectives because it can successfully coordinate across multiple disciplines, including finance, tax, legal, insurance, and good old-fashioned organization.
Ark Financial Vision
Our vision is that one day everyone will have a family office.
Key Responsibilities
Office Management
Maintain key relationships with the landlord, building engineer, janitorial staff, and other third parties.
Manage office supplies, furniture, and general office upkeep.
Ensure conference rooms and workspaces are set up for employees, clients, and recruits.
Maintain and improve office culture through team events, morale-boosting initiatives, and “random fun-ness.”
Oversee office technology, including phone systems, printers, and studio equipment.
Coordinate subtenant relationships and manage office space logistics.
Human Resources & Employee Support
Oversee onboarding and offboarding for employees and contractors.
Administer and manage benefits, including 401(k), HRA, PTO, and insurance.
Support recruiting efforts and coordinate interviews.
Plan and execute team events, holiday celebrations, and employee appreciation initiatives.
Serve as an employee advocate, ensuring a positive and supportive work environment.
Marketing & Sales Support
Assist with client communications, including newsletters, disclosures, and compliance reviews.
Provide sales administration within HubSpot.
Organize and maintain digital files and SharePoint records.
Special Projects & Miscellaneous
Coordinate special projects as assigned by leadership.
Run office errands as needed.
Qualifications
Experience & Skills
Minimum of 3 years of experience in office management or similar administrative roles.
Strong organizational and time management skills with an ability to prioritize tasks effectively.
Excellent written and verbal communication skills.
High attention to detail and problem-solving abilities.
Proficiency in technology systems, including Microsoft Office, HubSpot, and other business tools.
Ability to handle sensitive and confidential information with discretion.
Soft Skills
Self-starter with the ability to work independently and anticipate needs.
Collaborative and team-oriented mindset.
Ability to stay calm and focused in a fast-paced environment.
Flexibility to shift priorities quickly.
Compensation & Benefits
Salary: Dependent upon experience
Benefits package, including 401(k), HRA, PTO, onsite gym and more.
Opportunities for professional growth and development
A supportive and collaborative company culture
If you’re excited about the opportunity to make a significant impact in a dynamic organization, we can’t wait to meet you!
UbTOuP1f3Z
Title: Administrative Assistant
Company: City of Longview, TX
Location: Longview, TX
