Overview
Administrative Assistant Jobs in Oakland, CA at Donahue Fitzgerald
Full Job Description
SUMMARY
The Administrative Assistant provides support to the estates and trusts attorneys and paralegals on a wide variety of legal administrative tasks.
DUTIES AND RESPONSIBILITIES
Provides legal administrative support to attorneys and paralegals for the estates and trusts practice group
Performs filing and file maintenance of physical and electronic records
Prepares files for client meetings for attorneys
Indexes and assembles binders
Assists attorneys with business development activities
Calendar and schedule attorney appointments and meetings
Track and keep record of representation and fee agreements
Communicates with clients via mail, email and telephone
Requests conflict checks, open new client matters and submit approvals, as needed
Other duties as assigned
EDUCATION
High school diploma or GED, required
Associate Degree or Bachelor’s degree preferred.
KNOWLEDGE, SKILLS AND ABILITIES
3 years of experience as an administrative assistant in a law firm or legal environment, desired.
Highly proficient in Office, 365, Microsoft Word, Excel, and Outlook.
Knowledge of Document Management System such as IManage or NetDocs
Professional, reliable, flexible and have a positive, can-do attitude.
Excellent attention to detail with strong customer service skills and ability to work independently and prioritize.
Ability to communicate well in both written and verbal communication forms.
Ability to multi-task and meet required deadlines in a fast-paced environment.
Proactive attitude and volunteers willingly to take on additional responsibilities and assist with other team members’ projects.
WORKING CONDITIONS
While performing the duties of this job, the employee is required to sit, talk, or hear. Frequently lift or reach with hand and arms. Occasionally stand, walk, kneel, or stoop.
Must frequently lift and/or move client files or boxes of 5 or more pounds and occasionally lift and/or move up to 30 lbs.
This position does not offer remote work
Donahue Fitzgerald is an Equal Opportunity Employer.
Title: Administrative Assistant
Company: Donahue Fitzgerald
Location: Oakland, CA
Category:
