Overview
Administrative Assistant Jobs in Shoreview, MN at Middle Management Association
Position Summary:
The Administrative Assistant is a member of the Administration Team and is responsible for a variety of daily, weekly, and monthly clerical duties, including, but not limited to, data entry, customer service, general office, reporting, and accounting. This position works closely with management, human resources, and branch managers to meet the company’s needs.
Work Location:
West Valley – Four Peaks Landscape
Position Responsibilities:
Invoicing for branch
Monitor/report on Aged AR and alert Account Managers when contact with customers is needed
Yooz – give out purchase orders & reconcile when invoice comes in.
Set up new vendors
Aspire Purchase Receipts
Review for accuracy – check purchase items are entered correctly
Make sure the invoice is attached
Verify it is only one invoice per PR
Make sure the invoice amount matches the total amount on the PR
Make sure the invoice number and vendor name match what is in the PR
Receiving PR’s
Alert Sr. BA when PR is ready to be approved (sent for payment)
Support the achievement of corporate financial goals by managing the timely and accurate preparation, review, approval, and implementation of assigned contract proposals, amendments, and extensions. (Aspire)
Work independently and as an effective team member to consistently produce high-quality work by understanding requirements and company procedures.
Provide excellent customer service, project professionalism, and courtesy to all internal and external customers.
Collect dump tickets daily
Reconciliate dump tickets with vendor statement
Return dump tickets with vendor statement to SR BA
Complete all other duties assigned by the Supervisor.
Assist Human Resources with new hire onboarding
Assist Human Resources with HR related task.
Aspire software experience (preferred)
Must be Bilingual
Title: Administrative Assistant
Company: Middle Management Association
Location: Shoreview, MN
