Overview
Administrative Assistant Jobs in Grand Rapids, MI at Rose Medical
TriNet is a leading provider of comprehensive human resources solutions for small to midsize businesses (SMBs). We enhance business productivity by enabling our clients to outsource their HR function to one strategic partner and allowing them to focus on operating and growing their core businesses. Our full-service HR solutions include features such as payroll processing, human capital consulting, employment law compliance and employee benefits, including health insurance, retirement plans and workers’ compensation insurance.
TriNet has a nationwide presence and an experienced executive team. Our stock is publicly traded on the NYSE under the ticker symbol TNET. If you’re passionate about innovation and making an impact on the large SMB market, come join us as we power our clients’ business success with extraordinary HR.
Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply to jobs unless they meet every single requirement. At TriNet, we are dedicated to building a diverse, inclusive and authentic workplace, so if you’re excited about this role but your past experience doesn’t align perfectly with every single qualification in the job description, we encourage you to apply anyway. You may just be the right candidate for this or other roles.
A Brief Overview
The Senior Executive Assistant (SrEA) will support a member of the Executive Leadership Team (ELT) who reports directly to the President and CEO and/or a combination of ELT and SLT (Senior Leadership Team). The SrEA will serve as the primary point of contact for internal and external interactions on all matters related to the support of the ELT/SLT member by being responsible for handling a wide variety of often confidential administrative tasks and ELT-sponsored projects. The ideal candidate is highly organized and proactive. This role is pivotal in ensuring the smooth operation of the leadership office and involves a significant focus on strategic initiatives. The ideal candidate will be a strategic thinker with excellent communication skills and the ability to manage multiple priorities in a highly professional manner.
What you will do
General administrative work including but not limited to calendar management, meeting coordination (agendas, scribe, action items), presentations, expense reporting, travel coordination, etc.
Oversee and manage special projects, ensuring they align with the company’s strategic goals. Track progress and provide regular updates to the ELT/SLT member
Serve as a liaison between ELT/SLT and internal/external stakeholders. Draft and review communications, ensuring clarity and alignment with strategic objectives.
Involvement in high-level planning and decision-making processes, often providing input on strategic initiatives
Assist with inbox management to ensure timely responsiveness and follow up; proactively managing outstanding action items.
Consistently works on complex assignments requiring independent action and a high degree of initiative to resolve issues.
Interact extensively with other senior leaders and their executive assistants, providing back up support for other executive assistants.
Provide assistance to ELT-sponsored projects and initiatives, including support of other senior leaders
Collaborate with ELT Chief of Staff to ensure alignment with all ELT and senior team members
Assist with change management in relation to organizational and process changes within the ELT purview
Meeting and event planning for offsite meetings and workshops, including but not limited to catering, facilitating security access, reservations, AV needs and coordinating with stakeholders
Performs other duties as assigned
Complies with all policies and standards
Education Qualifications
Bachelor’s Degree or equivalent education and related work experience required
Experience Qualifications
Typically 5+ years Relevant experience in similar role supporting C-Suite and/or Senior Leadership Team required
Skills and Abilities
High level of discretionary judgement and confidentiality
Expertly represent the ELT/SLT and TriNet to external entities, including prominent business partners
Highly effective at building relationships with key stakeholders within and outside the organization
Ability to think creatively, seeing the big picture and the steps needed to solution
Schedule flexibility based on shifting nature of time zones within a global organization
A keen interest in how our business is run, and a thirst to learn every day
Strong desire to commit to professional/personal growth within the organization
Eager to take initiative. Takes ownership and strives for consistent, accurate follow through to completion
Superb attention to detail
Proficient in MS Office, particularly Outlook, Excel, PowerPoint, Teams, and One Note
Strong prioritization for accomplishing task, both assigned and self-discovered
Experience working remotely and with remote workforce
Excellent verbal and written communication skills, as well as social skills. Confidence communicating with all levels of the organization.
Demonstrated dedication to high professional ethical standards and a diverse workplace
Ability to thrive in a fast-paced, continually evolving business and work environment while managing multiple priorities
Travel Requirements
Minimal travel required
Work Environment
Work in clean, pleasant, and comfortable home or office setting with reliable internet. The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable persons with disabilities to perform the essential functions.
Please Note: TriNet reserves the right to change or modify job duties and assignments at any time. The above job description is not all encompassing. Position functions and qualifications may vary depending on business necessity.
TriNet is an Equal Opportunity Employer and does not discriminate against applicants based on race, religion, color, disability, medical condition, legally protected genetic information, national origin, gender, sexual orientation, marital status, gender identity or expression, sex (including pregnancy, childbirth or related medical conditions), age, veteran status or other legally protected characteristics. Any applicant with a mental or physical disability who requires an accommodation during the application process should contact [email protected] to request such an accommodation.
Title: Administrative Assistant
Company: Rose Medical
Location: Grand Rapids, MI
