Overview
Administrative Assistant Jobs in Long Beach, California, USA at The Elmer Team
Direct message the job poster from The Elmer Team
Director of Operations @ The Elmer Team Century 21 Masters
Company Description
The Elmer Team is a top-producing real estate team dedicated to helping buyers, sellers, and investors navigate the real estate market with confidence. We specialize in delivering exceptional client service, strategic negotiations, and seamless transaction management. Our team thrives on collaboration, professionalism, and a commitment to excellence in every deal. We believe in a supportive and dynamic work environment where every team member plays a vital role in our success.
As part of The Elmer Team, you’ll join a fast-paced, client-focused real estate group that values organization, efficiency, and proactive problem-solving. We pride ourselves on maintaining strong communication, attention to detail, and a results-driven approach. If you’re looking for a team that fosters growth, innovation, and teamwork, we’d love to connect!
Role Description
This is an on-site part-time role for an Administrative Assistant located in Long Beach, CA. The Administrative Assistant will be responsible for tasks such as scheduling appointments, managing calendars, handling phone calls, and maintaining files and records. Additional responsibilities include supporting executives with various administrative tasks and providing clerical support to other team members as needed.
Responsibilities
Office Management & Organization
Maintain office supplies and order as needed.
Organize and manage filing systems (both digital and physical).
Keep the office space neat and functional.
Communication & Correspondence
Answer and direct phone calls and emails professionally.
Greet and assist visitors in a friendly manner.
Draft, proofread, and distribute correspondence, memos, and reports.
Scheduling & Coordination
Manage calendars and schedule meetings for executives or teams.
Arrange travel, accommodations, and itineraries.
Coordinate company events and team activities.
Errands & Off-Site Tasks
Run business-related errands as needed.
Maintain a valid driver’s license and proof of insurance for work-related travel.
Deliver or pick up documents, supplies, or other materials.
Data Entry & Record Keeping
Update and maintain databases, records, and spreadsheets.
Record meeting minutes and distribute them accordingly.
Assist with processing invoices, expenses, and basic bookkeeping tasks.
Support to Teams & Executives
Assist with special projects, research, and administrative tasks.
Prepare reports and presentations.
Act as a liaison between departments and external contacts.
Office Technology & Software Use
Utilize office software such as Microsoft Office (Word, Excel, Outlook) or Google Workspace.
Troubleshoot minor office equipment or technology issues.
Manage online platforms, CRM tools, or other business-related software.
Seniority Level
Entry level
Employment Type
Part-time
Job Function
Administrative
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Title: Administrative Assistant
Company: The Elmer Team
Location: Long Beach, California, USA
Category: Administrative/Clerical (Office Administrator/ Coordinator, Virtual Assistant/ Remote Admin, Data Entry, Clerical)
