Overview
Administrative Assistant Jobs in Pittsboro, IN at BoilerMASTERS, Inc.
Full Job Description
BoilerMASTERS, Inc. is looking for a skilled, self-motivated, organized, goal-oriented and driven professional to join our team. In this position, you will provide assistance organizing, managing and completing projects and daily tasks. We are a growing company so there will be a wide range of tasks, assignments and responsibilities to help manage and fulfill our goals.
BoilerMASTERS, Inc. has a company culture that reflects its core values. As a team, they seek to deliver solutions through excellent customer service, professional team members and quality products whenever and wherever customers need them.
QUALIFICATIONS
High School Diploma or Associate degree.
Superior communication skills and collaborative nature.
Integrity to maintain company and staff confidentiality.
Expert computer skills and experience including database, inventory, spreadsheet, email, word processing, task management and other similar programs.
Analytical & problem-solving skills with attention to detail and quality.
Ability to learn new information quickly, think critically and adapt to a constantly changing environment.
Highly self-motivated and able to work independently.
Confident in learning new skills on the fly.
Ability to prioritize and organize multiple, time sensitive projects.
Maintain files and company information.
ESSENTIAL DUTIES AND RESPONSIBILITIES
Other duties may be assigned as needed.
Provide office support to CEO and other departments; organize and expedite the flow of work.
Perform a variety of skilled clerical and secretarial work, including typing, proofreading, filing, checking and recording information.
Establish and maintain record systems and files; update and maintain complex records and reports related to assigned program and activities including those of a confidential nature.
Generate and modify various documents as assigned; compile reports, handbooks and special projects from a variety of sources; initiates queries and generates various computerized lists and reports as requested.
Input a variety of program-related data into an assigned computer system; assure accuracy of input and output data; input and update team member information as assigned.
Update and maintain assigned calendars; arrange and schedule meetings, appointments and interviews; assist with arranging and scheduling special events, professional development events and other program-related events as assigned by the position.
Assist CEO with meeting preparation; send invitations, prepare agendas, make copies of handouts and materials, reserve and set up conference and meeting rooms accordingly; arrange for meeting refreshments; attend assigned meetings and take meeting notes; distribute meeting notes to appropriate parties.
Submit purchase orders, work orders, warehouse orders, personnel requisitions, facility requests, travel requests, consultant paperwork and requests for reimbursements as assigned; receive and processes applications and paperwork related to assigned department and program.
Track absences for department personnel as assigned; arrange for substitutes as needed and perform related duties; input employee attendance information in an assigned system.
Screen calls and visitors and screen incoming correspondence routed to the assigned administrator for priority and background information.
Independently composes correspondence, answer inquirie…
Title: Administrative Assistant
Company: BoilerMASTERS, Inc.
Location: Pittsboro, IN
Category:
