Overview
Administrative Assistant Jobs in Boise, ID at Hawley Troxell
Job Description: Executive Assistant
Reporting to: Chief of Staff to President
We are looking for a highly organized and dynamic Executive Assistant to provide support for multiple executive level employees. The position requires executive-level service delivery, scheduling, facilitation, communication, and coordination on a daily basis. This position requires a high level of confidentiality and trust, and a bright, positive personality. The most critical aspect of this role is that of servant leadership – no job or request is too big or too small; requests come from all over the company and this individual is happy to please. “It isn’t in my job description” isn’t in this ideal candidates’ vocabulary!
The ideal candidate is committed to a long-term career as an Executive Assistant, possesses a positive can do attitude, exceptional communication skills & a strong drive to succeed, be solution oriented, calm under pressure, capable of thinking on their feet and have ability to multi-task. Candidates must have a passion for working in a fast-paced and entrepreneurial environment with a uniquely-innovative corporate culture.
Responsibilities:
Provide superior administrative support with high attention to detail, accuracy, and contribute to a positive, collaborative, and professional team environment.
Provide sophisticated calendar management for Executives.
Prioritize inquiries and requests while troubleshooting conflicts; make judgements and recommendations to ensure smooth day-to-day engagements.
Complete expense reports for respective departments.
Provide other administrative duties such as screening voicemails and telephone calls, making travel arrangements and maintaining contact list.
Assist with special projects.
Collect and prepare information for meetings with staff and outside parties.
Work closely with the executives to keep them well informed of upcoming commitments and responsibilities, following up appropriately.
Anticipate Executive’s needs in advance of meetings, conferences, etc.
Provide back-up support for the administrative support team as needed.
Assist with occasional office responsibilities as needed, including restocking snacks, covering the front desk, or supporting general office operations.
Candidate must meet the following qualifications:
High School Diploma, Associate’s or Bachelor’s Degree preferred
Two or more years of work experience in a related position
Proficient in Microsoft Office (Word, Excel and PowerPoint)
Ability to manage multiple tasks at the same time
Strong organization, planning, scheduling and problem-solving skills
Initiative, detail oriented, and follow through
Able to work independently with minimal supervision, as well as with a team
Ability to support multiple people and manage multiple priorities in a very fast-paced environment
Excellent written and oral communication skills
Compensation: $58,000 – $70,000 Base Salary
We believe in building a compensation structure that reflects the comparable market pay rate for positions at companies similar in size, revenue generation and geographic location; in addition to individual factors including seniority, performance-based merit, education/training, and experience related to scope of responsibilities.
Bonus: Eligible for the company’s bonus plan.
Core Benefits: Comprehensive medical, dental, vision, life/AD&D, and disability coverage.
HSA/FSA/Commuter Benefits: Pre-tax savings and spending plans, including employer HSA contributions.
401(k) Plan: Eligible to participate in the company’s 401(k) retirement plan.
Paid Time Off: 15 days annually, plus nine paid holidays.
FAM Trip: After one year of employment, eligible for one three-to-four-night stay per calendar year in an Inspirato property, subject to availability and program terms.
About Us
Based in Denver, Colorado, Inspirato (NASDAQ: ISPO) is a luxury travel company providing affluent travelers access to a managed and controlled portfolio of hand-selected vacation options to ensure world-class service and certainty. Our portfolio features 100+ destinations, 350+ luxury homes, 50+ hotels and resorts, and custom travel experiences worldwide, available exclusively to our members.
At Inspirato, our mission is to inspire lasting memories and relationships by enhancing the way our members experience the world. Guided by our core values of care, courage, collaboration, and curiosity, we strive to deliver exceptional service and unique travel opportunities that create unforgettable experiences. Join us in our journey to enrich lives through meaningful connections and inspire a world of lasting memories!
Equal Opportunity Employer
We are passionately committed to promoting diversity, equity, and inclusion in all we do—within our workplace, through our business initiatives, in our marketing efforts, and in the causes we support. As an innovator in the industry, we recognize the valuable role diverse perspectives play in keeping us at the forefront of our business. Together, we span ages, abilities, cultures, races, religions, gender identities, and sexual orientations. We not only embrace those differences; we celebrate them.
Inspirato is an Equal Opportunity Employer. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status. We are dedicated to fostering an inclusive environment where everyone feels valued and respected.
California applicants can access Inspirato’s California Applicant and Employee Privacy Policy here: https://www.inspirato.com/legal-pages/california-applicants
Title: Administrative Assistant
Company: Hawley Troxell
Location: Boise, ID
