Overview
Administrative Assistant Jobs in Washington, DC at Center for International Environmental Law
Full Job Description
POSITION TITLE:Administrative Assistant
PROGRAM:Climate & Energy
SUPERVISOR:Program Director
LOCATION:USA (remote) or Washington DC
SALARY:$61,000 – $75,000/year, depending on experience
DEADLINEMarch 25, 2024
SUMMARY DESCRIPTION:
Since 1989, the Center for International Environmental Law (CIEL) has used the power of law to protect the environment, promote human rights, and ensure a just and sustainable society. CIEL seeks a world where the law reflects the interconnection between humans and the environment, respects the limits of the planet, protects the dignity and equality of each person, and encourages all of earth’s inhabitants to live in balance with each other. CIEL’sClimate and Energy (C&E) Programadvances innovative legal strategies to protect human rights and the planet from both the drivers of and the responses to climate change; to accelerate the transition away from fossil fuels and shift public and private finance by highlighting the risks of fossil fuel investments and holding State and corporate actors accountable for their role in the climate crisis; and to center human rights in solutions to the climate crisis.
CIEL seeks an Administrative Assistant to perform the administrative functions of organizing, prioritizing, and streamlining the work of the C&E Program Director. The Administrative Assistant plays a vital role supporting the day-to-day function of the Director as they lead their team and provide leadership to CIEL. This position is key to making the Director, their work, and and thereby their program more effective, more efficient, and more agile in its efforts to confront the critical human rights and environmental challenges of our time.
To perform this role, the ideal candidate will have 3 or more years in an administrative setting, supporting a leader by managing complex calendars, prioritizing competing priorities, scheduling meetings and travel, coordinating preparatory materials and logistical support for the activities of managers, and handling confidential information with utmost care.
RESPONSIBILITIES:
Administrative Assistance to the Program Director:
Actively manage and monitor the Program Director’s email inbox and communication platforms, assisting in answering, organizing, and prioritizing incoming and outgoing messages to ensure timely and proper handling, as necessary and agreed with the Program Director.
Exercise judgment in managing and prioritizing the Program Director’s task list and tracking deadlines.
Track expense receipts, and maintain monthly timesheets of the Director.
Conduct background research and provide relevant information to assist in decision-making.
Anticipate logistical issues and problem solve on behalf of the Program Director.
Scheduling and Event Management:
Manage complex schedules to coordinate meetings on behalf of the Program Director and team.
Coordinate travel arrangements for the Program Director including: obtaining visas, scheduling flights and transfers, preparing travel documents.
Coordinate and schedule meetings or events with staff, donors, partners, journalists, and other strategic stakeholders, including sending calendar invitations, reserving meeting spaces/ordering catering, setting up conference and or video calls, providing preparatory materials in advance to fully prepare the participants, and other logistics, as needed.
Team Support and Project Manag…
Title: Administrative Assistant
Company: Center for International Environmental Law
Location: Washington, DC
Category:
