Overview
Administrative Assistant Jobs in Amherst, VA at Central Virginia Community College
Municipal Administrative Assistant
Permit Clerk / Utility Clerk / Court Clerk
Job Description:
TheMunicipal Administrative Assistant is responsible for clerical and accounting work performed in city hall. The team member occupying this position is responsible for assisting with the maintenance of the permit records, utility billing accounts, cash receipting, creating mailings and maintaining records for the Planning & Zoning Board and attending all the P&Z meetings, answering phones, providing general customer service, and maintaining clean and orderly office space.
There may be work projects that need to be produced in a timely manner and other office tasks as deemed necessary, without direct supervision. This description is not intended to be all-inclusive. The employee may perform other related duties as negotiated to meet the ongoing needs of the organization.
Qualification Requirements:
Typical administrative practices and processes associated with local government offices or functions or possess the ability to acquire and put such knowledge into practice.
Candidate must have experience in cash handling, 10 key, and touch typing.
General computer operations, specifically familiarity with Microsoft Office software.
Accounts payable experience required, Fundview Software knowledge is a plus.
Office machines, such as scanners, computers, copier and fax machine; and office practices and procedures.
Able to maintain a pleasant and courteous demeanor working in a fast-paced environment responding to a high volume of tasks, phone calls, and emails.
Establish and maintain an effective working relationship with all levels of management, City officials, vendors, other employees, and the general public.
Communicate effectively in person, by telephone, and by e-mail with all levels of management, City officials, vendors, other employees, and the general public.
Meet deadlines and perform multiple tasks under pressure.
Effectively respond to a stressful or high-pressure environment.
Organization and multi-tasking are very important.
Basic ability to read and requires the basic knowledge of grammar and spelling.
Basic mathematical, in order to calculate fees, work hours and sufficient math to complete reports and basic bookkeeping skills.
Able to perform multiple tasks efficiently and apply knowledge of procedures to fulfill essential job duties.
Ability to organize, prioritize, and carry out office work with minimal supervision.
Maintain a professional appearance and attire.
Education/Experience Required:
High School diploma/GED required.
One to two years of experience in administrative work preferably in a Municipal Office or Utilities department, or any equivalent, combination of education, training and experience that demonstrates the ability to perform the duties of the position.
Other Requirements:
Valid Texas Class C Driver’s License with satisfactory driving record, as defined by City policy.
Ability to commute and/or relocate before starting work – Office located in Whitewright, Texas.
Proof of citizenship and/or eligibility to legally work in the United States.
Preferred Certification:
First Aid and CPR/AED
Job Type:
Full Time
Pay Starting at $15.00 up to $22.00
Schedule:
Monday to Thursday 7:30 am – 5:00 pm
Friday 7:30 am – 1:00 pm
Benefits:
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance
Working Conditions:
The work condition characteristics described here are representatives of those an employee encounters while performing the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Work is confined mainly to an office setting.
May include flexible hours, including weekends, holidays and some after-hours work or overtime work in response to emergencies.
Stressful situations are inherent to this position.
Work may occasionally require travel, including overnight stays, involving training and conducting City business.
Physical Requirements:
The physical requirements described here are representative of those that must be met by an employee to successfully perform the essential functions of this position. Reasonable accommodation may be made to enable individuals with disabilities to perform the essential functions.
Must be able to sit or stand for long periods answering phones, performing keyboarding, computer work, filing, copying and other administrative work.
Must possess general manual dexterity to operate computer, office machines, perform filing or other office functions; and reach with hands or arms.
Must be able to move about office, bend or stoop, retrieve files, lift books or other materials, use stepstools and stepladders to store and retrieve items of various sizes, shapes and forms weighing up to 30 pounds.
Must be able to handle stressful situations.
Must possess mental acuity for attention to accuracy and detail.
Must see in the normal visual range with or without correction.
Must hear in the normal audio range with or without correction.
Disclaimer:
The job description is:
Intended to describe the general nature and level of work being performed by employees assigned to this job title. It is not intended to be construed as an exhaustive list of all responsibilities, duties, skills and behaviors of employees in this job.
The City of Whitewright has the exclusive right to alter this job description at any time without notice.
Intended to describe the essential functions of the position that a qualified individual must be able to perform, either with or without reasonable accommodation.
The City of Whitewright is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City of Whitewright will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer.
Please submit resume to:
By email to [email protected]
Include Municipal Administrative Assistant in subject line.
OR
City of Whitewright
Attn: Mayor
P.O. Box 966
Whitewright, TX 75491
Email [email protected] for application in lieu of resume.
Include Municipal Administrative Assistant in subject line.
Job Type: Full-time
Pay: $15.00 – $22.00 per hour
Expected hours: 40 per week
Benefits:
Dental insurance
Flexible spending account
Health insurance
Health savings account
Life insurance
Paid time off
Retirement plan
Vision insurance
Schedule:
8 hour shift
Monday to Friday
Weekends as needed
Ability to Commute:
Whitewright, TX 75491 (Required)
Ability to Relocate:
Whitewright, TX 75491: Relocate before starting work (Required)
Work Location: In person
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Title: Administrative Assistant
Company: Central Virginia Community College
Location: Amherst, VA
