Overview
Administrative Assistant Jobs in United States at IFG – International Financial Group
Title: Administrative Assistant
Company: IFG – International Financial Group
Location: United States
Job Title: Administrative Assistant
Type: Full-time
Location: 100% Remote
Workplace: Fully remote
Duration: 18 months
About the job
– The Administrative Support Specialist will provide a variety of complex administrative functions for all levels of management, including external business partners. They will manage schedules, coordinate travel arrangements, process business expenses, and coordinate meetings and events. Additionally, they will handle department financial operations, personnel operations, facility operations, procurement of goods and services, and general office support. This role will support the LATAM team
Summary of the opportunity
– Role Summary: The Administrative Support Specialist is crucial in providing efficient and effective administrative support to managers and external business partners. They contribute to the team’s smooth operation and ensure that schedules, travel arrangements, meetings, and events are well-managed. This role is a valuable asset to the company and enables the team to focus on their core responsibilities.
Responsibilities and Duties:
– Manage schedules for managers and external business partners
– Coordinate travel arrangements, including booking flights, accommodations, and transportation
– Process business expenses and maintain accurate records
– Coordinate meetings and events, including scheduling, logistics, and coordinating participants
– Handle department financial operations, such as budget tracking and processing invoices
– Assist with personnel operations, including HR-related tasks and documentation
– Manage facility operations, such as office supplies procurement and vendor relationships
– Provide general office support, including answering phone calls, responding to emails, and organizing documents
– Complete special projects as assigned
Top skills
Proven experience in calendar management and travel coordination
Strong time management and organizational skills
Experience with MS Office Suite
Customer service experience, both internal and external
Previous experience supporting multiple executives
In conclusion: Don’t miss out on this exciting opportunity to join our team and make a meaningful impact! Apply today! ✉️ Please feel free to drop in your resume at [email protected].
