Overview
Administrative Assistant Jobs in Des Moines, IA at Iowa Primary Care Association
At The Westervelt Company, we are stewards of the land. We believe in sustainable management, conservation and protection of our natural resources. We are committed to our core values of ensuring the safety and well-being of our employees, providing the highest quality products and services for our customers, and developing long-lasting relationships in the communities where we live and work.
We are searching for an experienced Sales & Administrative Clerk to join our Headquarters facility. The hired candidate will work from our headquarters office in Tuscaloosa, AL, and will support our Moundville and Thomasville lumber mills.
General administrative functions include invoicing, receiving and distributing inbound calls, and filing paperwork associated with sales orders and invoices. Also, the hired applicant will assist the Controller in credit functions in the role of collecting delinquent accounts, answering credit reference inquiries, and notifying sales staff of accounts over credit limit or in delinquent payment status. Also, this role is responsible for maintaining/updating lumber inventory and working with the Sales Manager and Corporate Communications team to update/maintain website and social media outlets.
Primary Duties and Responsibilities:
Checking, releasing and filing invoices
Answering phones and dealing with customer service issues
A/R Collections / Credit checks
Processing orders
Correcting mistakes on invoices and sales acknowledgements
Running daily and weekly AR and product reports
Balancing and invoicing all by-products
Maintaining/updating webpage and social media outlets in conjunction with Corporate Communication
– Serve as customer service contact for customers – receiving orders, order entry, calling orders ready, book orders
Adjusting lumber inventory based on physical counts and internal usage of product
Required Qualifications:
High school diploma or GED
1-2 years of relevant work experience
Experience in dealing with customers
Ability to consolidate data from multiple sources
A/R collections/reconciliation
Accounting mentality for detail and accurate work
Experience with invoicing and reconciling information
Must have ability to clearly communicate with customers, and have a pleasant demeanor on the phone
Proficient in Microsoft Office
Preferred Qualifications:
3+ years experience
Experience with sawmill by products/scale tickets
Proficient in LumberTrack
Equal Opportunity Employer: Minority/Female/Disabled/Veteran/Gender Identity/Sexual Orientation
The base salary range for this position is $44,700 – $62,600. Actual base salary is based on the experience and qualifications of the selected candidate.
#DNPAJE
Title: Administrative Assistant
Company: Iowa Primary Care Association
Location: Des Moines, IA
