Overview
Administrative Assistant Jobs in McLean, VA at BDO
JOB TITLE: Receptionist
EMPLOYER : McKean Smith
REPORTS TO: Business Operations Manager
SUMMARY: Serves as initial contact for all callers and visitors to the organization while providing clerical and administrative support to co-workers.
DUTIES AND RESPONSIBILITIES:
Answers, screens, and directs calls on multi-line phone system in a courteous and professional manner; takes messages and/or forwards telephone calls to appropriate employee, voice mail
Clears messages each morning and delivers to appropriate employees
Meets and greets all visitors; determines their needs and directs them to the appropriate employee/locations
Responds to visitors, clients, and employees in a courteous and professional manner
Opens new Matters in the system, creates new physical and electronic client files
Opens, scans and routes incoming mail
Prepares and forwards outgoing mail and packages
Composes and types routine correspondence as required
Performs general clerical duties including but not limited to filing, photocopying, faxing, and mailing as required
Organizes and maintains file system; files correspondence and other records
Orders and maintains supplies, arranges for equipment maintenance, and keeps reception and kitchen area organized and clean
Prepares and maintains meeting and conference room reservation and catering schedules; circulates schedule to appropriate staff
Coordinates calendars and schedules appointments, ensuring all parties are informed of and kept abreast of schedule awareness
Demonstrates a high level of professionalism in dealing with confidential and sensitive issues
Performs other related duties as assigned by management
QUALIFICATIONS:
Associates degree (A.A.), two to four years related experience, or equivalent combination of education and experience
Excellent verbal and written communication skills.
Proficient on Microsoft Office
Strong interpersonal skills.
Ability to understand and follow written and verbal instructions
Ability to deal effectively with a diversity of individuals at all organizational levels.
Commitment to excellence and high standards
Strong organizational skills; able to manage priorities and workflow
Versatility, flexibility, and a willingness to work within constantly changing priorities with enthusiasm.
Must be able to speak, read, write, and understand the primary language(s) used in the workplace.
Professional appearance and demeanor
COMPETENCIES:
Communication- Speaks clearly and persuasively in positive or negative situations; Listens and gets clarification; Responds well to questions; Writes clearly and informatively; Edits work for spelling and grammar.
Dependability- Follows instructions, responds to management direction; Follows policies and procedures; Takes responsibility for own actions.
Professionalism- Approaches others in a tactful manner; Reacts well under pressure; Accepts responsibility for own actions; Follows through on commitments; Focuses on solving conflict, not blaming; Maintains confidentiality; Keeps emotions under control; Remains open to others’ ideas and tries new things.
Adaptability- Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
PHYSICAL DEMANDS AND WORK ENVIRONMENT:
Frequently required to stand, walk and sit
Continually required to utilize hand and finger dexterity
Continually required to talk or hear
Continually utilize visual acuity to operate equipment, read technical information, and/or use a keyboard
Occasionally required to lift/push/carry items up to 35 pounds
Specialized equipment or machines used include telephone, fax, computer, copier, scanner and related office equipment
The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Title: Administrative Assistant
Company: BDO
Location: McLean, VA
