Overview
Administrative Assistant Jobs in New York, United States at Russell Tobin
Title: Administrative Assistant
Company: Russell Tobin
Location: New York, United States
Administrative Assistant – Contract Opportunity
📍 Location: New York, NY (On-Site)
📅 Duration: 12-Month Contract
💲 Pay: $23-27/hour
We are seeking a professional and detail-oriented Administrative Assistant to support a busy Wealth Management operations team. This role is heavily focused on mail processing, document handling, and administrative support, making it an excellent opportunity for candidates who thrive in organized, fast-paced environments and are interested in gaining experience within the financial services industry.
Ideal Candidate:
✔ 2+ years of administrative, office support, or operations experience in a professional environment
✔ Strong attention to detail and organizational skills
✔ Excellent written and verbal communication abilities
✔ Ability to manage multiple priorities in a fast-paced environment
✔ Proficiency with Microsoft Word, Excel, PowerPoint, and Outlook
✔ Professional demeanor and strong customer service mindset
Additional Consideration for Candidates With:
• Experience in financial services, banking, or corporate environments
• Experience processing documents, mail, checks, or financial paperwork
• Event coordination or office management experience
• Bachelor's degree (preferred but not required)
• Recent graduates interested in building a career in financial services
Key Responsibilities:
• Process incoming and outgoing mail, including checks, stock certificates, tax forms, and other financial documents
• Scan, organize, and maintain important records and documentation
• Coordinate travel arrangements and process expense reports for multiple team members
• Provide general administrative support, including calendar management and phone coverage as needed
• Assist with scheduling meetings, interviews, and office events
• Coordinate conference room bookings, catering requests, visitor management, and event logistics
• Support operational processes while delivering exceptional internal and external customer service
• Partner with team members to ensure efficient day-to-day office operations
Why Join Us?
This is a great opportunity to gain hands-on experience within a leading financial services environment while developing administrative, operational, and client service skills. The role offers exposure to wealth management operations and can serve as a strong foundation for future career growth within financial services.
Benefits:
PrideGlobal and its affiliates offer eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k) retirement savings, life and disability insurance, an employee assistance program, legal support, auto and home insurance, pet insurance, and employee discounts with preferred vendors.
👉 Apply today to join a collaborative team and build valuable experience within the financial services industry!
More about us:
Equal Employment Opportunity
Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.
Fair Chance Employment
Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including the California Fair Chance Act and all applicable local Fair Chance ordinances.
Accommodations
We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.
