Overview
Administrative Assistant Jobs in Montgomery, TX at Arise Manufacturing
Administrative Assistant
Full Time
Job Overview:
The Administrative Assistant role will be responsible for providing support to ensure efficient office operations. This role requires strong multi-tasking abilities, excellent communication skills, and the ability to work both independently and as part of a team. The Administrative Assistant will be tasked with supporting our daily office operations and will work closely with the CEO.
Responsibilities:
Coordinate and manage travel logistics, including booking flights, accommodations, and transportation
Organize and facilitate office supplies management, ensuring timely procurement of necessary materials
Coordinate with external vendors and suppliers to ensure timely and accurate delivery of services and products
Complete, submit and maintain detailed records of all company certifications. Ensure certifications are up to date and manage any required documentation for renewals.
Facilitate conference registration and exhibit logistics for company attendees
Manage budgets, track and submit expenses, and ensure that assigned projects are executed within the designated budget.
Prepare agendas, take minutes during meetings, and follow up on action items to ensure deadlines are met.
Organize, file, and maintain company files and records, ensuring easy access to important information.
Manage company equipment inventory.
Handle incoming communications, including emails, calls, and correspondence, and respond or redirect as needed.
Plan, organize, and execute employee events such as office team-building activities and holiday celebrations
Manage sensitive information with discretion and professionalism, maintaining confidentiality at all times.
Perform other ad-hoc administrative duties as required to support various teams and departments within the firm.
Qualifications:
High school diploma or equivalent; some college preferred.
Minimum of 2-3 years of proven experience as an administrative assistant or an executive assistant
Strong organizational and time-management skills, with the ability to handle multiple tasks and prioritize effectively.
Critical thinking skills and the ability to research and problem solve independently when not all information is available.
Excellent written and verbal communication skills, with the ability to interact professionally with employees at all levels.
Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) or similar software.
Experience in budgeting and vendor management.
Proactive and adaptable, with the ability to work both independently and collaboratively.
Ability to maintain confidentiality and handle sensitive information with discretion.
Strong attention to detail and a high level of accuracy.
Positive attitude, team player, and ability to work independently with minimal supervision.
High level of professionalism, especially in interacting with clients, senior executives and employees.
Title: Administrative Assistant
Company: Arise Manufacturing
Location: Montgomery, TX
