Overview
Administrative Assistant Jobs in Oakland, CA at Alameda Health System
Department of Health and Human Services (DHHS)
Opening Date: March 14, 2024
Closing Date: March 28, 2024
Job Class Code: 6542
Grade: 80-13 (Admin)
Salary: $16.80 – $23.25 / hr.
$34,944.00 – $48,360.00 / annually
Position Number: 6402 2031-1601
Position Location: This is a full-time position located in Augusta.
The Maine CDC, Rural Health and Primary Care Program (RHPCP) is seeking an Office Associate II to provide high level administrative support to the Rural Health Director, the Rural Health Program Manager, and the Planning and Research Associate II. The position will serve as the primary communications contact for the RHPCP. Specific tasks include working both independently and as a member of the team to generate correspondences, reports, assist program manager with contract monitoring and organize and maintain all electric and paper filing systems. Other duties would include fielding telephone calls, organizing all meetings and performing such duties necessary to assist in the operations and responsibilities of a busy office that supports statewide services.
Core Responsibilities:
As a key member of the RHPCP team, your core responsibilities will include:
Provide first contact support for office communications; including internal partners and outside stakeholders
Coordinate purchasing and filing systems within the office and online environment
Arrange logistics and schedule meetings designed to advance the mission of the program, including set up of remote trainings and team meetings.
Provide administrative support to team focused on the goal of promoting access to quality health care for citizens living in all of Maine’s rural and underserved areas.
Minimum Qualifications:
Training, education, or experience in office and administrative support work that demonstrates 1) competency in applying a solid knowledge of modern office practices to perform complex, varied office support tasks, and 2) the ability to use independent decision-making on the appropriate processes to follow, information to process, and actions to take in accordance with standard procedures. All positions in this classification assume the qualifications of: Office Assistant I, Office Assistant II, and Office Associate I.
Preferred candidates will also have:
Excellent customer service skills;
Excellent written communication;
Knowledge and significant experience working with excel, word, publisher, outlook, video conferencing and state-wide databases;
The ability to establish and maintain effective working relationships with a diverse group of internal and external partners;
Ability to work well with the Director, the manager and other staff to identify to meet the needs and demands for a fast-paced program.
Thinking about applying?
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Agency information:
The Department of Health and Human Services (DHHS) is dedicated to promoting health, safety, resilience, and opportunity for Maine people. The Department provides health and social services to approximately a third of the State’s population, including children, families, older Mainers, and individuals with disabilities, mental illness, and substance use disorders. The Department also promotes public health, operates two state psychiatric hospitals, and provides oversight to health care providers.
The mission for the Maine Center for Disease Control and Prevention (Maine CDC), within which this position is located, is to develop and deliver services to preserve, protect, and promote the health and well-being of the citizens of Maine.
For additional information about this position please contact Mary Powell Health Program Manager, at (207) 287-5427or [email protected]
To apply, please upload a resume and cover letter with your application.
Please submit all documents or files in PDF format.
To request a paper application, please contact [email protected] .
Benefits
No matter where you work across Maine state government, you find employees who embody our state motto—”Dirigo” or “I lead”—as they provide essential services to Mainers every day. We believe in supporting our workforce’s health and wellbeing with a valuable total compensation package, including:
Work-Life Fit – Rest is essential. Take time for yourself using 13 paid holidays, 12 days of sick leave, and 3+ weeks of vacation leave annually. Vacation leave accrual increases with years of service, and overtime-exempt employees receive personal leave.
Health Insurance Coverage – The State of Maine pays 85%-100% of employee-only premiums ($10,523.28-$12,380.40 annual value), depending on salary. Use this chart to find the premium costs for you and your family, including the percentage of dependent coverage paid by the State.
Health Insurance Premium Credit – Participation decreases employee-only premiums by 5%. Visit the Office of Employee Health and Wellness for more information about program requirements.
Dental Insurance – The State of Maine pays 100% of employee-only dental premiums ($350.40 annual value).
Retirement Plan – The State of Maine contributes 13.41% of pay to the Maine Public Employees Retirement System (MainePERS), on behalf of the employee.
Gym Membership Reimbursement – Improve overall health with regular exercise and receive up to $40 per month to offset this expense.
Health and Dependent Care Flexible Spending Accounts – Set aside money pre-tax to help pay for out-of-pocket health care expenses and/or daycare expenses.
Public Service Student Loan Forgiveness – The State of Maine is a qualified employer for this federal program. For more information, visit the Federal Student Aid office.
Living Resources Program – Navigate challenging work and life situations with our employee assistance program.
Parental leave is one of the most important benefits for any working parent. All employees who are welcoming a child—including fathers and adoptive parents—receive six weeks of fully paid parental leave. Additional, unpaid leave may also be available, under the Family and Medical Leave Act.
Voluntary Deferred Compensation – Save additional pre-tax funds for retirement in a MaineSaves 457(b) account through payroll deductions.
Learn about additional wellness benefits for State employees from the Office of Employee Health and Wellness.
There’s a job and then there’s purposeful, transformative work. Our aim is to create a workplace where you can learn, grow, and continuously refine your skills. Applicants demonstrate job requirements in differing ways, and we appreciate that many skills and backgrounds can make people successful in this role.
As an Equal Opportunity employer, Maine State Government embraces a culture of respect and awareness. We are committed to creating a strong sense of belonging for all team members, and our process ensures an inclusive environment to applicants of all backgrounds including diverse race, color, sex, sexual orientation or gender identity, physical or mental disability, religion, age, ancestry, national origin, familial status or genetics.
If you’re looking for a great next step, and want to feel good about what you do, we’d love to hear from you. Please note reasonable accommodations are provided to qualified individuals with disabilities upon request.
Title: Administrative Assistant
Company: Alameda Health System
Location: Oakland, CA
