Overview
Administrative Assistant Jobs in Washington, DC at Akima
Description
SUMMARY:
The Data and Administrative Coordinator is responsible for a broad range of data tracking, reporting, event coordination, and student development needs for the office of Career Services. This position works collaboratively with the Career Services team to produce intentional and effective programming, assessments, and targeted services to students across all academic disciplines. The Coordinator champions the CSM with specific ownership to surveys, fairs, and connection functions. This position will develop and implement policies and procedures, assessment tools, and compile data to produce statistical reports on student engagement and student career plans.
Career Services provides a full range of services to undergraduate, graduate students, and alumni. This position will work collaboratively with the other members of the Career Services team on events, individual and group appointments, and targeted efforts to equip students to prepare and stand out in the workforce. This position reports to the Associate Dean, Career Development + Experiential Education and is part of the Student Success and Academic Services team.
ESSENTIAL FUNCTIONS:
Champion Student Engagement Platforms
Serve as the champion for the university’s CSM platform for paid job and internships, utilizing its capabilities to the fullest, ensuring data is properly managed: student approvals, event management, surveys, First Destination Survey.
Collaborate with Employer Relations Manager for specific needs in relation to CSM employer and job functions and corresponding reports, leveraging for fairs and academic events.
Collaborate with Career Advisors for specific needs in relation to CSM student-facing functions including appointments, document review, and assessments.
Utilize CSM to implement the First Destination Survey (Career Out Come Report) for all graduating traditional undergraduate students, collaborating with commencement team to ensure maximized participation; Provide statistical data reports to various departments across campus.
Manage tracking and reporting on various career preparation outcomes throughout the academic year (e.g. 4 Year Discipleship Plan, 4 Year Career Plan, etc.).
Leverage platforms including Focus2 and Live Alumni to maximize effectiveness of Career Services.
Champion financial literacy program for all university students.
Administrative Oversight
Assist with data entry regarding student and employer records in CSM, Colleague and Raisers Edge as needed.
Serve as professional first point of contact and welcome students, employers, faculty, and staff via in office, email, or telephone; Responsible for responding to general and student emails.
Manage logistics for campus-wide fairs and academic events including coordinating tasks, timelines, calendar reservations, and online registration.
Collaborate with Employer Relations Manager and Career Advisors on specific events for targeted recruitment and invitation (Ex.: Employer Relations Manager with invitations for Job + Internship Fair, Career Advisors for Grad School Fair).
Develop rubrics for event success in collaboration with the Associate Dean and provide statistical data and reports on outcomes for each event.
Collaborate with Associate Dean on administrative coordination for student development programs including the Job Shadow Program.
THE IDEAL CANDIDATE:
Vibrant belief in Jesus Christ with ample evidence of personal discipleship.
Education: B.A. in education, human resources, student development, communication, organizational leadership, or related field.
2 years of relevant higher education, administrative support, or human resources experience.
Experience collaborating with a variety of constituents.
Alignment with and enthusiastic embrace of the mission, principles, and philosophies of Vanguard University and a lifestyle in consonance with its values. Ability to sign and align with the statement of faith of Vanguard University.
Project management and organizational skills.
Computer literacy and proficiency on the Microsoft Office Suite and various analysis programs.
Working knowledge of student development and career development.
Demonstrated commitment as a team player to support and collaborate with senior leadership and faculty colleagues, as well as the initiative and ability to work independently.
Excellent communication and interpersonal skills that will result in effective collaboration with faculty and key campus stakeholders for strategic thinking, team building, and managing differences. Healthy self-awareness and high levels of emotional intelligence.
Regular participation in worship and service within a local church community.
SALARY:
$23,941 to $27,768(Annual) / $23.02 to $26.70(Hourly), anticipated pay $25/hour at 20 hours per week, eligible for partial benefits.
This is a part-time position. Funding for this position is from a Title V HSI grant (Award #P031S200287) sponsored by the Department of Education. This is a grant-funded position with an anticipated grant end date of 09/30/2025
EOE Statement
Vanguard University is committed to ensure that all candidates have an equitable opportunity to apply for and participate in the selection process. As a university, we hold firm to the application of the reasonable accommodation process in accordance with the Americans with Disabilities Act of 1990. If you require an accommodation because of a disability in order to participate in any phase of the application process, or if you would like to request this information in an alternative format, please call Ken Bott, Sr. Director of Human Resources, at 714-662-5287.
Vanguard University is an equal opportunity employer that is not just committed to diversity and inclusion in the workplace, but celebrates it. To that end, we prohibit and will not tolerate discrimination or harassment of any kind against individuals of race, color, national origin, disability, pregnancy or any other characteristic outlined by federal, state, and local laws. Where permitted by law and in relation to the school’s heritage and mission, Vanguard does exercise religious preference throughout the University, and therefore employs individuals who are compatible with the institution’s mission and statement of faith. This applies to all employment practices within the university. Vanguard is committed to a hiring process that is based on candidate’s qualifications, merit, and operational needs of the university.
This position is currently accepting applications.
Title: Administrative Assistant
Company: Akima
Location: Washington, DC
