Overview
Administrative Assistant Jobs in Seattle, WA at Arte Noir
About Bevara
At Bevara, we are completely focused on giving our team members the tools and support needed to achieve their professional goals. We have an incredibly dynamic and interactive team-focused culture. Bevara encourages a healthy work-life balance and we’re proud to say we work hard and play hard!
About the Position
Bevara is looking for a Facility Management (FM) Support Staff member to help drive the success of our fast-growing organization. In this role, you will provide essential day-to-day support to the Facility Management Team, including administrative tasks, client invoicing, and organizational duties. The ideal candidate is someone who thrives in a dynamic environment, excels at multitasking, and has a keen eye for detail.
Responsibilities:
Process and review client invoices for accuracy and investigate any discrepancies.
Review vendor statements specifically those past due and follow up for payment.
Monitor the company order system and close all work orders after verifying the correct invoice.
Ensure timely resolution of work orders, providing follow-up as necessary.
Handle all administrative duties, including managing the team email, sorting mail, scanning, copying, and more.
Assist Facility Managers with tenant communication, as needed.
Notify tenants and clients of any weather alerts or upcoming events that may impact their property.
Provide assistance with and perform any additional operational support for the team.
Requirements:
Strong organizational and multitasking abilities.
Ability to prioritize tasks and meet deadlines.
Strong attention to detail and accuracy.
Team player – collaborative and willing to jump in and help out.
Proactive, self-starter, the ability to work independently.
Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
Ability to work effectively in a team environment.
Experience with Accounting duties (AP/AR) is a plus.
About Bevara’s Benefits
Full range of health benefits offered- medical, dental, vision, long and short term disability
Roth and traditional 401K retirement plans offered
Company provided life insurance plan
PTO (Paid Time Off)
Paid holidays
Educational assistance
An unbeatable work environment
Bevara Building Services provides equal employment to all persons. No employee or applicant for employment will be discriminated against because of race, creed, origin, marital status, sexual orientation, age, otherwise qualified disabled or veteran status or any other characteristic protected by law.
Benefits
401k, Dental Insurance, Life Insurance, Medical Insurance, Vision
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Title: Administrative Assistant
Company: Arte Noir
Location: Seattle, WA
