Overview
Administrative Assistant Jobs in Van Wert, OH at TekniPlex
Title: Administrative Assistant
Company: TekniPlex
Location: Van Wert, OH
Primary Duties And Responsibilities
Answer and direct phone calls. Determines purpose of callers and forwards calls to appropriate persons or department.
Welcomes onsite visitors, ensures visitors check-in via kiosk, and announces visitors to appropriate persons. Monitors visitor access and issues visitor badges upon approval.
Organizes and schedules meetings and appointments for facility Conference Room and War Room.
Produces and distributes correspondence memos, letters, faxes, and forms.
Develops and maintains filing systems for various departments, retrieves files as needed.
Collects and distributes mail
Creates power point for employee communications, employee birthdays and service anniversaries; prepares birthday/anniversary cards for distribution – posts and keeps updated on common area monitor.
Assists with employee recognition events
Assists with employee surveys & communication of action plans & improvement trends
Maintains training/certification records (SQF, safety training, etc)
Assists with New Hire Onboarding Orientation
Updates Safety board with monthly safety or wellness topic information & visuals.
Plays an active role in Plant Safety Committee – post reminders, attends/co-leads monthly meetings & takes notes, types & distributes meeting minutes & action item list.
Maintains Intelex system for plant-wide Safety related programs and Safety training
Other administrative projects & tasks as assigned – may also assist HRM in nearby Decatur plant occasionally
Skills
Proven administrative assistant experience
Ability to build internal and external relationships
Excellent written and verbal communication skills
Attention to detail and problem-solving skills
Proficient in Microsoft Office software (ie: Word, PPT, Publisher)
Excellent time management skills and ability to multi-task and prioritize work
Confidentially required
Experience Required
GED/HS Diploma, Associate Degree preferred. Bilingual English/Spanish a huge plus!
