Administrative Assistant

Overview

Administrative Assistant Jobs in North Las Vegas, NV at Breakthru Beverage Group

Administrative Assistant

Position Announcement

Job #2025-02

OPENING DATE: Thursday, January 16, 2025

CLOSING DATE: Sunday, February 02, 2025,@ 11:59pm (PDT)

EMPLOYMENT TYPE: Regular, Full-Time, Non-Exempt

BASE SALARY: $5,505 – $6,882/mo. DOE & an excellent benefits package

WORK LOCATION: Administration Building-Monroe, WA

BARGAINING UNIT: Teamsters Union Local No. 38

POSITION RESPONSIBILITIES:

Administrative Assistants provide administrative support and coordination throughout the organization for various divisions. These positions often act as the first customer service point of contact for the organization. The positions require a significant amount of customer service, computer skills and public contact.

SPECIFIC DUTIES AND RESPONSIBILITIES:

· Responsible for reception and front desk services; screen and direct calls

· Respond to questions regarding District events, policies and procedures; provide guidance and direction to others as it pertains to these events, policies and/or procedures

· Research, compile, analyze and summarize data for divisional use during meetings, budget reviews and/or special events

· Develop, update, maintain and retrieve data from spreadsheets, database programs and/or other sources

· Maintain electronic and paper-based information, directories and filing systems

· Utilize and maintain departmental management systems which include verifying data entry for accuracy, managing customer service requests, generating reports and tracking resources

· Assists with financial transactions (e.g., logging incoming checks, back-up assistance for AP/AR, mailing out vouchers, invoicing, reviewing/auditing timecards, remittance advices to venders, etc.)

· Review and ensure work products for accuracy and completion; provide accurate and confidential data entry and data retrieval including, but not limited to, timesheet verification and database maintenance

· Monitor and track departmental information and accounts including permits, expenditures, budgets, etc.

· Create, update and maintain spreadsheets, documents, invoices, requisitions and agreements ensuring accuracy and compliance to applicable rules and regulations

REQUISITE KNOWLEDGE, SKILLS, AND ABILITIES:

· Knowledge of office practices, methods and procedures

· Knowledge and skill in using a variety of MS Office products; including proficiency in Word, Excel, Adobe Acrobat, and Outlook

· Knowledge of business correspondence standards including English, grammar, formatting, spelling, and punctuation

· Ability to communicate clearly and effectively in both verbal and written formats

REQUISITE KNOWLEDGE, SKILLS, AND ABILITIES (CONT):

· Ability to effectively use word processing, database, and spreadsheet software application programs in the course of assigned duties

· Ability to learn new computer programs as necessary

· Ability to meet tight deadlines

· Ability to understand and follow broad and complex instructions

· Ability to handle sensitive and confidential matters and situations

· Ability to promote co-worker and public trust

· Ability to establish positive working relationships

· Ability to maintain confidential information and records

· Ability to operate various office equipment (e.g., phone system, computer, projector, fax, copier, printer etc.)

· Ability to prepare a variety of interoffice communications, correspondence, ordinances, forms, statistics, and reports of a routine or special nature

· Ability to prioritize and appropriately schedule assignments or tasks to meet established deadlines

· Ability to multi-task and be flexible with work project prioritization

· Multi-task and be flexible

MINIMUM QUALIFICATIONS:

· Must be at least 18 years of age

· High school diploma or G.E.D.

· Be able to read, write, and fluently speak the English language

· Two (2) years of progressively responsible administrative support experience

· Possess a valid Washington State driver’s license and have an acceptable driving record

· Basic knowledge of standard word processing, spreadsheet, and database computer software ensuring accuracy and consistency in entries and the ability to adapt to rapidly changing technology in this area (i.e., Excel, Word, Outlook)

APPLICATION PROCESS & SELECTION PROCEDURES:

· Complete and submit a Snohomish Regional Fire & Rescue employment application at https://www.governmentjobs.com/careers/srfr/. And attach the following to your application:

Resume
Letter of Intent outlining your interest in the position and your relevant skills/experiences

· All materials must be received by the closing date and time identified at the top of this announcement.

It is the policy of SRFR to afford equal opportunity to all employees and applicants for employment regardless of veteran status, race, religion, gender, sexual orientation, age, national origin, disability, nor any other protected class. SRFR provides reasonable accommodation to all applicants who require such accommodation to apply for the position or to perform the essential functions of the job. The District also promotes a drug-free and smoke-free workplace.

Job Type: Full-time

Pay: $5,505.00 – $6,882.00 per month

Schedule:

8 hour shift
Day shift
Monday to Friday

People with a criminal record are encouraged to apply

Work Location: In person

Title: Administrative Assistant

Company: Breakthru Beverage Group

Location: North Las Vegas, NV