Overview
Administrative Assistant Jobs in Springfield, IL at Illinois Manufacturers’ Association
We are looking for a responsible Administrative Assistant to perform a variety of administrative and clerical tasks. Duties of the Administrative Assistant include providing support to our managers and employees, assisting in daily office needs and managing our company’s general administrative activities. Administrative Assistant responsibilities include preparing reports and maintaining appropriate filing systems. The ideal candidate should have excellent oral and written communication skills and be able to organize their work using tools, like MS Excel, Word, Quickbooks and basic office equipment. If you have previous experience as a Secretary or administrative assistant and familiarity within our industry, we’d like to meet you. Ultimately, a successful Admin Assistant should ensure the efficient and smooth day-to-day operation of our office.
Responsibilities
Answer and direct phone calls
Organize and schedule appointments
Write and distribute email, correspondence memos, letters, faxes and forms
Assist in the preparation of regularly scheduled reports
Develop and maintain a filing system
Update and maintain office policies and procedures
Order office supplies and research new deals and suppliers
Maintain contact lists
Provide general support to visitors
Skills
Proven experience as an administrative assistant or office admin assistant
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Proficiency in MS Office and Quickbooks(MS Excel and MS Word, in particular)
Excellent time management skills and the ability to prioritize work
Attention to detail and problem solving skills
Excellent written and verbal communication skills
Strong organizational skills with the ability to multi-task
additional qualification as an Administrative assistant or Secretary will be a plus
Job Types: Full-time, Part-time
Pay: $16.00 – $20.00 per hour
Schedule:
8 hour shift
Ability to Commute:
Jensen Beach, FL 34957 (Preferred)
Ability to Relocate:
Jensen Beach, FL 34957: Relocate before starting work (Preferred)
Work Location: In person
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Title: Administrative Assistant
Company: Illinois Manufacturers’ Association
Location: Springfield, IL
